Job Description

Gregory Architects are seeking to recruit an enthusiastic and organised Office / Accounts Manager

The company:

Gregory Architects is one of Belfast's longest established architectural practices, award winning and focused on quality and client satisfaction.

Job type:

Full time, Permanent

Benefits:

Competitive salary. Attractive University area location with easy parking access with close proximity to park and local cafes. Generous annual leave. An energetic close-knit team environment where you will be welcomed, supported and encouraged in your role. Flexible working hours. Pension.

Role overview:

Provide direct support to the directors in overseeing day-to-day administrative activities. Provide regular reports to the Directors on performance against targets and budgets. Manage monthly payroll. Managing calls, emails, filing, and office documentation. Maintain accurate financial records using Sage Software Manage and track staff annual leave, absences, and key employee records and onboarding new team members and maintaining employee records. Managing and maintaining the office Quality Assurance system to ISO 9001 including preparation of documentation for annual audits. Prepare and issue invoices and statements; manage credit control and follow up on outstanding payments. Any other duties, within reason and capability, associated with this position as determined by the Directors. Support tender submissions and bid-writing. Submission of VAT returns. Liaison with accountants in preparing year-end accounts.

Skills and experience:

Excellent communication and interpersonal skills Strong planning, organisation, and multitasking abilities. High level of proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint). Proficiency in use of Sage payroll and accounting software. Experience preparing reports, invoices, and formal documentation. Experience in ISO 9001 Quality Assurance system.

Salary:

Negotiable dependent on experience.

How to apply

: Send your CV and a brief cover letter to info@gregoryarchitects.com

Job Types: Full-time, Permanent

Pay: From 30,000.00 per year

Work Location: In person