Job Description

Job Title: Operations Admin Assistant

Department: Operations

Reports to: Head of Supply Chain and New Product Development Manager

Job Purpose:

The Operations & Product Admin Coordinator plays a crucial support role within the Product Development and Operations teams. This position is responsible for managing SKU setup and maintenance across multiple systems, handling purchase orders, coordinating sample logistics, supporting inventory control, and performing general administrative tasks to ensure smooth operational workflow.

Key Responsibilities:

SKU & System Management:

Create and set up new SKUs across internal systems. Maintain accurate SKU records. Upload and edit Purchase Orders (POs) on internal systems. Support bonded stock reconciliation and GRN closure.

Product & Sample Coordination:

Send product samples to stakeholders as required. Coordinate reworking processes and batch checking for faulty products. Record new product dimensions and weights for system updates. Communicate to stakeholders when new lines arrive.

Admin & Office Support:

Perform general administrative tasks. Order and maintain stock of PPE, stationary, and consumables.

Purchase Order Management:

Verify PO details (e.g., CBM, packing lists) in Linnworks against latest documentation. Upload POs to WMS System

Shipping & Stock Coordination:

Coordinate and arrange shipping transfers and container deliveries. Maintain accurate tracking of inbounds and goods receipts. Manage and archive all shipping documentation.

Key Skills & Attributes:

Strong attention to detail and organizational skills. Ability to manage multiple tasks in a fast-paced environment. Clear and professional communication, both written and verbal. Comfortable working cross-functionally across departments.
Job Type: Full-time

Additional pay:

Yearly bonus
Benefits:

On-site parking
Schedule:

Monday to Friday
Language:

English (preferred)
Work Location: In person

Application deadline: 23/07/2025