Job Description

Location: Office (The Light Box, Chiswick, W4 5PY) -

Possibility of working from home.

Full-time | Permanent | Monday to Friday - 9:00am-5:00pm Salary: Up to 38,000 per year Start Date: Tuesday, 26th August 2025 Application Deadline: Friday 4th July 2025

About the Company and the Role:

Boom Sports is a dynamic and thriving sports coaching and childcare company based in West London. We specialise in providing a range of high-quality services to primary schools, offering a unique blend of sports coaching and childcare.

As our

Operations & Administrative Manager

, you'll play a key role in the daily functioning of our services. From managing bookings and registers to liaising with schools and parents, you'll keep our systems, stock, and staff communication running smoothly.

Key Responsibilities:

Administration & Systems

Maintain spreadsheets: attendance, school-funded children, camp numbers, clock-ins/outs. Manage inventory: uniforms, party bags, office supplies, equipment. Keep calendars, task boards (Monday.com), and resource printing up to date.

Finance & Procurement

Invoice schools and update Magic Booking records. Purchase supplies/resources for school activities and parties. Manage company subscriptions and explore cost-saving options. Source and book party venues for events. Reconcile payments and manage receipts via Dropbox.

Customer & School Communication

Respond to enquiries via phone and email. Support parents with bookings and general information. Liaise with schools regarding register changes, bookings, and updates.

Staff Support & Coordination

Update staff on daily registers, children's details, and birthday lists. Coordinate weekly food orders (e.g., Tesco) and delivery logistics. Organise staff events and socials. Assist in onboarding and offboarding: contract documents, contact referees, book inductions, and uniform distribution and collections.

Platform & Website Management

Update website and third-party listings. Manage Magic Booking platform (activities, bookings, parent comms). Action outreach to parents and schools.

What You'll Need:

Exceptional organisation and time management. Confident written and verbal communication. Experience with spreadsheets, admin tools, and digital platforms (e.g. Microsoft Office Suite, Google Workspace, Monday.com, Dropbox). Ability to work independently while managing multiple priorities. Experience in education or childcare sector

(preferred, not essential).

Bachelor's degree in Business Administration/Finance or a related field

(preferred but not required).

A team mindset with a can-do attitude!

Perks & Benefits:

Onboarding provided by experienced directors. 28 days paid holiday (including bank holidays). Hybrid working opportunities following probation period. Team socials and events. Pension contributions. Friendly and supportive work culture. Opportunity of career progression, with company growth. Discounts and rewards: Discounts on selected products or services through our HR provider. Free access to health and wellbeing app which provide support and guidance.
Are you organised, detail-focused, and passionate about creating smooth operations behind the scenes? Join our growing team as an

Operations & Administrative Manager

, where your work directly supports the smooth running of our business and services.

How to Apply

Send your CV and a short cover letter outlining your relevant experience to hr@boomsports.co.uk. Applications close Friday 4th July 2025.

Interviews will take place week commencing Monday 14th July.

Job Types: Full-time, Permanent

Pay: Up to 38,000.00 per year

Additional pay:

Performance bonus
Benefits:

Canteen Casual dress Company events Company pension Employee discount Health & wellbeing programme Referral programme Work from home
Schedule:

Monday to Friday No weekends
Work Location: In person

Application deadline: 04/07/2025
Expected start date: 26/08/2025