Job Description

Job Summary

Vanilla In Allseasons is a premium event catering company delivering outstanding food and hospitality across Cheshire, Manchester and Staffordshire. We work in a wide range of venues including wedding venues, cafes and a golf club, and are known for our calm, professional delivery and exceptional attention to detail.

We're looking for a highly organised Operations Administrator & Event Co-ordinator to support our Head of Operations and play a hands-on role in the planning and delivery of live events.

The Role

This is a varied, fast-paced position combining high-level administrative support with front-of-house event work. You'll help ensure events are meticulously planned, properly staffed and smoothly delivered -- both behind the scenes and on-site.

You'll be equally comfortable managing logistics, spreadsheets and schedules in the office, and supporting guests and teams at busy events.

Key Responsibilities

Provide day-to-day administrative support to the Head of Operations Assist with event logistics, schedules, staffing plans and documentation Prepare and manage function sheets, running orders and operational checklists Coordinate staffing rotas, availability, confirmations and communications Support recruitment administration, onboarding and staff records Maintain organised records for events, suppliers, equipment and compliance Liaise with venues, suppliers and internal teams Support health & safety and compliance documentation Work on-site at events in front-of-house roles including setup, service and bar work Act as a professional ambassador for Vanilla In Allseasons at all times

Essential Skills & Experience

Strong administrative and organisational skills with excellent attention to detail High competency with Microsoft Office / Google Workspace (Excel essential) Ability to manage multiple priorities in a deadline-driven environment Clear, professional written and verbal communication Calm, reliable and professional under pressure Able to work at least one weekend day every week, plus occasional evenings as required Full UK driving licence and access to a car (essential)

Desirable

Experience in events, hospitality, catering or operations Staffing coordination or logistics experience Front-of-house or bar service experience (or willingness to train)

What We Offer

A varied, hands-on role with real responsibility Opportunity to work on high-quality weddings, private and corporate events A supportive, professional and family-oriented team Training and development within a growing business Competitive salary depending on experience Flexibility outside of core hours
If you're highly organised, enjoy variety, and love being part of a team that delivers exceptional events, we'd love to hear from you.

Job Types: Full-time, Permanent

Pay: 22,000.00-25,000.00 per year

Benefits:

Discounted or free food Free or subsidised travel Free parking On-site parking
Work Location: In person