Job Description

We are seeking a highly motivated and organised Operations Administrator to join our dynamic team at our Lancaster Mill. This exciting opportunity is ideal for someone passionate about organistion, communication and data input. The successful candidate will also be trained in weighbridge operations and raw materials booking to cover absences.


ABOUT US


Every day we provide rural and agricultural communities with the support they need to succeed. Whether they are after a healthier herd or flock, increased yields, faster growth rates, a decent return on their land or even just a helping hand. We have the people, products, and services to help our customers get from where they are now to where they want to be. This is why every role at Carr's Billington is hugely important to our shared success and why we welcome talent from across all different backgrounds to work across our retail, feed, machinery, fuel and central support divisions.



Carr's Billington Agriculture is a subsidiary company of The Billington Group, who are also the proud owner of Criddle & Co., English Provender Company and Billington Foods.



THE JOB


To provide administrative support to both the Transport and Operations teams to ensure the smooth running of site logistics, distribution planning, and production support functions. This role is key in facilitating communication, improving data accuracy, and enhancing responsiveness between departments. The role will also provide weighbridge cover and be trained in raw material booking to increase flexibility during absences or busy periods.

To portray a positive image of the company and its values in a professional manner. Co Ordinate training requirements for Transport and Mill staff. Manage/order PPE and uniform requirements for all staff. Complete daily and weekly environmental checks for site. Keep drivers working time hours up to date Adhere to Company and Group policies, including but not limited to those related to Safety, Health and Environment. To ensure all relevant legislation and approved codes of practice are adhered to in respect to ongoing compliance but not limited to UFAS, FIAS< & NOPS assurance schemes. Assist with the Downloading of vehicle Tachograph information when required Assist with tachograph data downloads, defect reporting Provide daily administrative support to both transport and operations departments (PO's, GRN's etc). Maintain accurate and up-to-date records of deliveries, collections, vehicle schedules and production paperwork. Responding to queries via telephone and email and escalating where appropriate. Assist in producing daily/weekly/monthly reports for management (e.g., transport efficiency, production KPIs, stock movements). Liaise with drivers and the distribution team to coordinate daily schedules. Input and manage vehicle and driver data for compliance checks. Support production and transport planning when required Operations-Specific Duties (ad-hoc) Assist in production paperwork management Track stock movements and communicate with the production planner on any issues. Be trained in and provide cover for raw material booking into stock control systems (e.g., incoming goods receipts).

Adhere to Company and Group policies and procedures, including but not limited to those relating to Safety, Health and Environmental.



To ensure all relevant legislation and approved codes of practice, are adhered to in respect of ongoing compliance, including but not limited to UFAS, FIAS, & NOPS assurance schemes.



SKILLS, EXPERIENCE AND QUALITIES REQUIRED

Essential

Familiar with HSE legislation and its practical application.


Experience of working with Drivers hours.


Strong administrative and organisational skills and ability to prioritise.


Ability to manage multiple priorities under pressure


Cross departmental working.


Experience of working with Microsoft office in particular Excel and Outlook.


Excellent communication skills, both written and verbal.


Attention to detail and data accuracy.


Positive attitude to change.


Working location and working patterns may vary according to business needs.


Applies discretion: communicates the right things to the right people.


Holds a full UK driving licence.

Desirable

Experience in food/Agricultural Industry.


Familiarity with weighbridge operation.


Knowledge of stock control or raw material booking process.


Experience in using transport ERP systems


Previous experience of using D365



BENEFITS


As part of The Billington Group we offer a wide range of employee benefits including:


An attractive salary package.


Annual salary reviews in September each year.


A minimum of 25 days annual leave.


Opportunity to work for a well-established family-owned business with ambitions for growth and innovation.



Your Health

Health Assured: Access to an Employee Assistance Programme which offers counselling and health and wellbeing advice.

Sick pay: Generous company sick pay entitlement.

Health Cash Plan: A health cash plan allowing colleagues to claim back money spent on everyday health care such as optical, dental, physiotherapy and much more.



Your Lifestyle

Staff Discount: Colleagues are eligible for a generous staff discount on selected products at our Country Stores.

Cycle to work scheme: A salary sacrifice scheme saving you tax on the purchase of a new bicycle and associated equipment.

Flexible life assurance and critical illness cover: Choose to increase the level of life assurance cover already provided to you by the company or add critical illness cover, all at preferential rates.

My Savings Hub: Access to an exclusive member's discount website with over 3,500 brands where you can save money and earn cashback on spends from grocery shopping to holidays.

Salary finance benefits: Savings schemes, preferential rate loans and wage advances all through payroll as well as tools for financial education.



Your Future

Pension: Enrolment into the Company pension scheme after 3 months of employment.

Training & Development: Role specific training and ongoing training and development opportunities identified through our annual appraisal process.