Job Description

Job Overview

We are seeking a detail-oriented and proactive Operations Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential administrative support. This position requires strong organisational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities

Manage and maintain records, databases, and filling systems.

Schedule meetings, organize events, and take a minutes.

Handle office supplies, inventory management, and facilities.

Assist with procurement and supplier queries.

Support HR functions like employee records, holiday requests, payroll records, and inductions.

Provide excellent customer service and support, communicate with various departments to ensure smooth operations.

Enter and maintain data in various systems, review, research, and analyze data to support operational decisions.

OTHER DUTIES

May assist with accounting, reporting, and other administrative tasks

Support investigations and counseling procedures

Any other tasks as deemed reasonable by your line manager and the business

ESSENTIAL SKILLS

Time Management:

Operations administrators need to prioritize tasks and meet deadlines.

Organizational Skills:

Maintaining records, databases, and filing systems requires strong organizational abilities.

Communication Skills:

Effective communication with various stakeholders is crucial.

Problem-solving Skills:

Identifying and resolving operational issues requires strong analytical and problem-solving skills.

Customer Service Skills:

Providing excellent customer service and support is a key aspect of the role.

Technical Skills:

Proficiency in relevant software and systems (e.g., SAP database, Excel, and Word) may be required.

Leadership Skills:

Operations administrators may need to supervise other administrative staff or lead small projects.

OTHER

The above is only an outline of the tasks, responsibilities and outcomes required of the role. You will carry out any other duties as may reasonably be required by your line manager.

The role also requires undertaking hours of work as may be reasonably required which are consistent with the general level of responsibility.

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Community Foods Ltd.

REQUIREMENTS

Education and qualifications

Educated to A level or degree standard

Skills and abilities

Team player with a flexible approach to a variety of duties.

Excellent Analytical skills

Ability to deal effectively with suppliers and customers as well as colleagues on a daily basis.

Good computer skills and knowledge of Microsoft applications, in particular excel.

Attention to detail.

Proactive i.e. ability to think and plan ahead.

Determination and drive.

Ability to understand and where possible make processes more efficient.

Good Working Knowledge / Experience of

Outlook/Excel.

Knowledge of SAP would be an advantage although not essential.

CONFIDENTIALITY

During the course of your employment you may have access to, see or hear information of a confidential nature and you are required not to disclose such information, particularly that relating to service users and staff.

You must not make any disclosure to any unauthorised person or use any confidential information relating to the business affairs, unless expressly authorised to do so by the company.

Job Types: Full-time, Permanent

Benefits:

Company events Company pension Cycle to work scheme Employee discount Free parking On-site parking
Schedule:

Monday to Friday
Work Location: In person

Expected start date: 03/06/2025