We're a fast-growing Glasgow business known for delivering strong results while maintaining a supportive, high-performance culture. As we continue to expand, we're looking for a proactive Operations Assistant to provide high-level support to senior leadership and keep our day-to-day operations running smoothly.
About the Role:
You'll work closely with the leadership team coordinating schedules, managing internal workflows and keeping our operational processes efficient and well structured. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with data and takes pride in being the organised backbone of the business.
We're particularly keen to meet someone who is confident with numbers, proficient in Excel and able to turn raw information into clear, accurate reports.
Key Responsibilities:
Manage calendars, meetings, travel and general coordination for senior leadership.
Prepare and maintain reports, spreadsheets and operational documents (advanced Excel preferred).
Maintain well organised filing systems, databases and confidential records.
Create professional documents, presentations and branded materials (Canva experience ideal).
Support onboarding, staff queries and general office coordination.
Identify operational gaps and propose improvements to streamline workflows.
Provide ad-hoc administrative and project support across the business.
Act as a reliable point of contact between leadership and internal teams.
About You:
1-2 years' experience in operations, administration, PA/EA support, or a similar role.
Strong organisational and prioritisation skills.
Excellent Excel and data-handling capability.
Confidence in using Microsoft Office, Canva is a bonus.
Detail focused problem solver.
Friendly, professional communicator who works well with others.
Discreet, dependable and comfortable handling sensitive information.
What We Offer:
Competitive salary 27,500-32,500 DOE.
A central Glasgow office with a supportive, collaborative culture.
Genuine involvement in operational decisions and business planning.
A varied, engaging role with room to grow as the business scales.
How to Apply:
If you're organised, data savvy and ready to play a key role in our operations and leadership support, we'd love to hear from you.
Please send your CV and a brief covering letter outlining why this role appeals to you.
Job Type: Full-time
Pay: 27,500.00-32,500.00 per year
Benefits:
Company events
Employee mentoring programme
Referral programme
Ability to commute/relocate:
Glasgow: reliably commute or plan to relocate before starting work (required)
Application question(s):
This role requires an immediate start within the next 2 weeks - please confirm you are available to start within this time frame
Please can you confirm the best email address and telephone number for us to contact you on
Work Location: In person
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