Job Description

The Company

Envision is a leading sustainability and energy consultancy that provides specialist support towards sustainability within the built environment. With four directors at the helm, we have experienced a rapid growth over the last few years and are looking to expand our operations team to provide vital support services as we expand further.

Envision specialises in providing end-to-end support to its real estate clients. We pride ourselves on fostering a flexible, creative and fun working environment.

We take pride in our pro-active approach, supporting our clients with close and tailored support. Our pragmatic and hands-on approach means that we are retained by the largest UK property funds, publicly listed developers as well as leading constructors.

Our team (currently 27 employees) is based across two offices, one in London and one in Oxford. The Operations Team, consisting of three people, supports the whole team in both locations.

The Role

This is an excellent opportunity for an experienced Operations & Finance Administrator looking to take the next step in their career. Based in our London or Oxford office, you will join our growing team, where you will provide administrative support across both our London and Oxford offices.

The role will involve, but will not be limited to:

Finance Administration:

o Supporting the Finance Manager with invoicing and debtors/debt chasing

o Managing staff Expenses & receipts

o Reconciliation of accounts

o Maintain customer and supplier records in QuickBooks accounting software

o Filing and recording accounting documents

o Co-ordinating the Company's Carbon Footprint process

HR administration:

o Supporting staff recruitment, onboarding and training

o Undertaking DSE checks

Organising Company insurance & registrations:

o PL & EL insurance renewals, Healthcare and Life Assurance renewals, Atlas Citation (HR system), Synergy, etc

o Maintaining company accreditations

IT Administration:

o Managing IT equipment & asset register

o Organising software licenses & Cyber Essentials accreditation

o Liaising with our external IT Support team

o Supporting the implementation of new IT systems

General Office Organisation:

o First point of contact for incoming telephone enquiries & general queries across the business

o Maintaining office supplies

o Organising business cards & promotional stationary

o Liaising with building management teams (London & Oxford)

- Admin support for projects, proposals & completing supplier questionnaires

- Supporting organisation of Company events, meetings & staff socials

- Supporting company marketing; LinkedIn, website, etc

- Deputising for the Business Operations Manager & Finance Manager when on leave

- Ad-hoc tasks as necessary to ensure the smooth running of the company.

About You

The successful candidate should be highly motivated, organised and possess excellent IT skills.

Essential Requirements:

A minimum of 3 years' experience in a similar role within a consultancy or similar small organisation

Strong IT skills (MS Excel and MS Word in particular), advanced Excel skills desirable

Experience of dealing with payments, invoicing and financial queries

Experience of using QuickBooks, Xero, Sage or other finance systems

Experience of using electronic document management systems and processes

Strong organisational and planning skills in a fast-paced environment

Pro-active and creative, with the confidence to suggest improvements

Excellent communication and report formatting skills

Proven experience in an administrator role with robust multi-tasking abilities

An understanding of GDPR and dealing with confidential/sensitive information

Knowledge of Office Administrator responsibilities, systems and procedures

Excellent time management skills and ability to prioritise work

Attention to detail and problem-solving skills

Ability to work independently and as part of a hybrid team

Salary: 25,000 - 35,000, depending on experience

Benefits: Company health insurance, Life assurance and Pension, Enhanced parental packages, Employee Assistance Programme, Remote working allowance, volunteering days, cycle to work scheme, social events, hybrid working

Contract: Permanent, Full-time

Location: Central London or Oxford

To Apply: Please send your CV with a covering letter to joinus@envisioneco.com explaining how your skills and experience meet the requirements for this role

Job Types: Full-time, Permanent

Pay: 25,000.00-35,000.00 per year

Benefits:

Company events Company pension Cycle to work scheme Enhanced maternity leave Enhanced paternity leave Life insurance Paid volunteer time Private dental insurance Private medical insurance Sick pay
Schedule:

Monday to Friday
Ability to commute/relocate:

London W1T 1AF: reliably commute or plan to relocate before starting work (required)
Education:

A-Level or equivalent (preferred)
Experience:

Administrative: 3 years (required)
Language:

English (required)
Work authorisation:

United Kingdom (required)
Location:

London W1T 1AF (preferred)
Work Location: Hybrid remote in London W1T 1AF