Perfectly Unique Services is a family-run, fast-growing commercial cleaning and facilities support company based in Essex, delivering services across London and the South East. We are committed to excellence, professionalism, and innovation across all areas of our business. As we continue to expand, we're looking for a highly organised, proactive and detail-oriented Operations & Finance Coordinator to join our team.
Job Purpose
This role supports both the finance and operations functions of Perfectly Unique Services . You will be responsible for day-to-day financial administration, operations support, scheduling, compliance documentation, and contributing to efficient internal systems that support the smooth running and growth of the business.
Key Responsibilities
Finance & Accounting Support
Use of Xero accounting software: reconciling transactions, adding bills and expenses, reporting
Preparation of monthly, quarterly, and annual finance reports
Exporting and interpreting reports from Workever
Use of Excel for journal entries, pivot tables, and spreadsheet management
Credit control: managing outstanding invoices and customer payments
Processing and paying staff expenses (e.g. mileage, parking)
Managing purchase orders: attaching to jobs and requesting when needed
Operations Administration
Adding and scheduling jobs in Workever and internal scheduling systems
Handling inbound calls and general office enquiries
Coordinating and scheduling interviews
Preparing client job reports
Managing in-house document control (HR, H&S)
HR & Compliance
Administering staff records via BrightHR and BrightSafe
Assigning and managing e-learning/training modules
Supporting with permit requests and completions
Supporting RAMS (Risk Assessment & Method Statement) creation and control
Maintaining and updating COSHH folders
PPE stock control, PAT testing logs, and office/cleaning stock ordering
Client & Supplier Management
Maintaining accurate records for client contracts (insurance docs, expiry calendars)
Supporting with supplier onboarding and documentation
Assisting with accreditation and compliance renewals
Administrative & Business Support
Asset logging and calendar tracking
Diary management and support for management team
Minuting internal meetings
Providing general admin support and contributing to the growth and improvement of business processes
What we offer:
14.50 per hour, rising to 15.00 after 3-month probation
Opportunies for progression as the business grows
Supportive team and dynamic work environment
Involvement in shaping internal processes and efficiencies
On-site parking
Person Specification
Essential:
Strong experience with
Xero
or similar accounting software
Competent in
Excel
, including pivot tables and journal entries
Previous experience in finance or operations admin roles
Highly organised with excellent attention to detail
Strong verbal and written communication skills
Comfortable using digital platforms (e.g., BrightHR, Workever)
Ability to handle sensitive information with discretion
Confident working independently and managing multiple tasks
Professional, proactive, and solution-focused approach
Desirable:
Experience within facilities, cleaning or construction industries
Knowledge of RAMS, COSHH, and H&S documentation
Previous experience managing client or supplier accounts
Familiarity with compliance standards (e.g. ISO, CHAS, Safe Contractor)
Job Type: Part-time
Pay: 14.50-15.00 per hour
Expected hours: 25 per week
Schedule:
Monday to Friday
No weekends
Overtime
Work Location: In person