Job Description

Where AI Meets the Art of Fragrance

Imagine working at the intersection of cutting-edge AI technology and the timeless craft of perfumery. At

leparfum.ai

, we're revolutionizing how the world experiences scent by creating bespoke fragrances that become wearable memories.

We're not just another tech start-up; we're memory architects. Using proprietary AI algorithms paired with world-class perfumers, we craft personalized fragrances that keep brands front of mind long after the initial touchpoint. Our creations don't end up forgotten in drawers; they become cherished experiences worn again and again.

We're currently in discussions with luxury hospitality partners to create unforgettable guest experiences.

Preview a partnership concept in development:

Recently, we partnered with a luxury travel leader where each guest received a personalized fragrance box bearing their name and a unique scent crafted from their individual responses. The result? Instant conversation starters and emotional connections that last months beyond the experience--every spray brings back the memory.

The Role: Be Our Operational Heartbeat

We're seeking an organized, tech-savvy Operations & Finance Coordinator who thrives in the fast-paced world of AI-powered luxury experiences. This London-based hybrid position is perfect for someone who gets excited about streamlining processes, loves working with cutting-edge tools, and wants to be part of something truly innovative.

What You'll Own

Financial Wizardry:

Master our bookkeeping, invoicing, and financial operations using Xero

Tech Stack Management:

Orchestrate our logistics, inventory, and supplier coordination through Shopify and EasyMRP

CRM Excellence:

Optimize our HubSpot ecosystem to enhance customer journeys and sales operations

Strategic Support:

Partner with founders and Brand Ambassadors to drive the business forward

Process Innovation:

Identify and implement workflow improvements across our digital infrastructure

Communication Hub:

Coordinate meetings, documentation, and keep our team connected

Problem Solver:

Be the go-to person for troubleshooting across our finance and operations platforms

You're Perfect If You Have

Experience with finance admin/bookkeeping (Xero or similar) Exceptional organization and time-management abilities Hands-on experience with HubSpot, Shopify, or similar platforms A quick-learning mindset and ability to work autonomously Strong communication skills and comfort with remote collaboration tools (Slack, Google Workspace) Based in or able to commute to London (South Kensington)

Bonus Points For

CRM customization expertise Previous start-up, eCommerce, or beauty/creative industry experience HR or people operations exposure Fluent Spanish

Why Join leparfum.ai?

Hybrid Flexibility:

Balance of home working and collaboration in our South Kensington office

High Impact Role:

Your ideas and initiatives directly shape our operations

Growth Opportunity:

Join during an exciting expansion phase

Innovative Culture:

Be part of a team pushing boundaries in AI and luxury experiences

Creative Environment:

Work at the intersection of technology, art, and science

Day One Influence:

Your voice matters from the moment you start

Ready to Join the Fragrance Revolution?

Submit your CV with a brief message highlighting your experience with finance and operational tools. Tell us why you're excited about bringing order to chaos in a rapidly growing AI-meets-fragrance start-up!

leparfum.ai is a trading name of Scentcraft Inc.

Job Type: Full-time

Pay: 30,000.00-40,000.00 per year

Benefits:

Work from home
Schedule:

Monday to Friday Overtime Weekend availability
Application question(s):

Have you previously worked in a start-up environment?
Experience:

Administrative: 1 year (preferred) Bookkeeping: 1 year (preferred)
Work Location: Hybrid remote in London SW3 2DP

Application deadline: 25/07/2025
Reference ID: Office Manager / EA