Job Description

Job Overview

We are seeking a highly organized and detail-oriented

Operations Manager Assistant

to support the daily operational functions of our law firm. This role involves assisting the Operations Manager in managing administrative systems, office procedures, vendor relations, compliance coordination, and resource planning. The ideal candidate will bring strong organizational skills, a professional demeanour, and the ability to thrive in a fast-paced, confidential, and deadline-driven legal environment.

Responsibilities

Support the Operations Manager in the daily management of law firm operations, including facilities, supplies, and technology Coordinate with legal and administrative staff to ensure smooth workflow across departments Assist in developing and enforcing operational policies and procedures that comply with legal regulations and firm standards Track budgets, invoices, and vendor payments; liaise with accounting and external vendors Help manage scheduling, calendar coordination, and logistics for meetings and firm events Maintain accurate records of operational procedures, licenses, insurance, and compliance documents Oversee office supplies and equipment, ensuring timely procurement and maintenance Support onboarding of new staff, including office setup, access credentials, and training coordination Assist with data collection and reporting on office productivity, cost-efficiency, and vendor performance Coordinate IT support issues and ensure minimal disruption to legal services Uphold confidentiality and discretion in handling sensitive information and firm matters

Skills

Prior experience in a law firm or professional services environment preferred Strong organizational and multitasking abilities Excellent communication and interpersonal skills Proficiency in Microsoft Office (Word, Excel, Outlook), and document management systems Familiarity with legal terminology, compliance, or HR procedures is a plus Ability to work independently, take initiative, and manage competing priorities Strong attention to detail and problem-solving capabilities Bachelor's degree in Business Administration, Legal Studies, or related field (preferred)
We invite candidates who are eager to contribute positively to our operations while developing their skills in a supportive environment.

Job Type: Full-time

Benefits:

Private dental insurance Work from home
Work Location: Hybrid remote in Essex CB10 1EH