Job Description

PERSONAL ASSISTANT
A reputable charity operating across London and the wider UK is seeking a proactive and highly organised Personal Assistant to support a senior executive. Based in London and offering a salary of 37,000, this role is ideal for someone who thrives in a fast-paced environment and is committed to making a positive impact. If you're a confident communicator with strong administrative skills, we'd love to hear from you.
PERSONAL ASSISTANT ROLE:

• Proactively managing a complex and ever-changing diary, scheduling meetings across multiple time zones, anticipating conflicts, and ensuring the executive is fully prepared with agendas, briefs, and required materials
• Organising end-to-end domestic and international travel, including booking trains, flights, accommodation, and ground transport; preparing detailed itineraries; handling last-minute changes; and ensuring all travel arrangements align with budget and preference requirements
• Processing high-volume monthly expenses accurately and efficiently, maintaining receipts and records, reconciling statements, and ensuring compliance with company policies and reporting deadlines
• Working closely with the business and events team regarding event logistics and coordination
• Monitoring and sorting incoming correspondence, escalating urgent items for attention
• Preparing written responses and memos on behalf of the executive
• Serving as a key point of contact for internal teams and external partners, maintaining professional relationships and ensuring smooth communication on behalf of the executive
• Preparing meeting packs, briefing notes, and presentations; taking minutes when required; and tracking action points to ensure completion

PERSONAL ASSISTANT ESSENTIALS:

• Meeting right to work and residency requirements, having resided in the UK for a minimum of three years
• Bringing 2-3 years' experience in a Personal Assistant or Team Assistant position, supporting busy stakeholders in a fast-paced environment
• Demonstrating the ability to handle confidential information with integrity, sound judgement, and a proactive, solution-focused approach
• Communicating clearly and professionally in both written and verbal forms, engaging confidently with senior leaders and external partners
• Managing competing priorities exceptionally well, adapting to frequent changes, and maintaining a high level of accuracy under pressure

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information.
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.

Skills Required