Job Description

We are seeking a highly organized, proactive, and discreet Personal Assistant (PA) to provide comprehensive support to the Chief Executive Officer. This pivotal role will ensure the CEO's day-to-day operations run smoothly by managing schedules, handling communications, coordinating travel, and acting as a key liaison both internally and externally. The ideal candidate will be a confident communicator, adaptable to a fast-paced environment, and capable of handling a wide range of administrative and executive support tasks with efficiency and professionalism.

Key Responsibilities:

Executive Support:

Manage the CEO's schedule, including meetings, appointments, travel arrangements, and events.

Communication:

Act as the first point of contact for the CEO, screening calls, emails, and correspondence.

Meeting Coordination:

Organize and prepare materials for meetings, take minutes, and follow up on action items.

Travel Management:

Plan and coordinate domestic and international travel, including itineraries, accommodations, and logistics.

Confidentiality:

Handle sensitive information with the utmost discretion and professionalism.

Relationship Management:

Liaise with internal staff, board members, clients, and external partners on behalf of the CEO.

Project Assistance:

Support with special projects, presentations, and reports as required.

Office Support:

Manage expense reports, purchase orders, and other administrative tasks to support the executive office.

Key Requirements:

Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior-level executives. Exceptional organizational and time management skills. Excellent written and verbal communication abilities. Tech-savvy; must be proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant tools. Ability to multitask and prioritize in a dynamic, fast-paced environment. High level of integrity and discretion in handling confidential information. Strong interpersonal skills and a professional demeanour.

Preferred Qualifications:

Bachelor's degree in Business Administration or a related field (or equivalent experience) Knowledge of project management tools or CRM software Previous experience in a startup, fast-paced, or high-growth environment
Job Types: Full-time, Permanent

Pay: 25,000.00-28,000.00 per year

Additional pay:

Bonus scheme
Benefits:

Bereavement leave Company events Cycle to work scheme Enhanced maternity leave Enhanced paternity leave Free parking Life insurance On-site gym Sick pay
Schedule:

Monday to Friday
Ability to commute/relocate:

Motherwell ML1 5UH: reliably commute or plan to relocate before starting work (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Reference ID: PA