Job Description

: PA (with Office Relocation Project Oversight)

Location: Lavery Rowe Advertising, 69-71 Newington Causeway, London SE1 6BD

Working Pattern: Monday-Thursday - Office-based 3 days per week, remote 1 day per week

Reports to: Co-Founder / Director

About Us

We are a successful, independent advertising agency with 25 staff led by two founder-directors. We produce creative, results-driven work across TV, press, radio, and digital, with a reputation for strong ideas and a collaborative culture. The business is employee-owned under an Employee Ownership Trust (EOT).

We're looking for a confident and proactive PA to support both Directors including overseeing an upcoming office relocation project. This is a varied role ideal for someone who thrives on responsibility, problem-solving, and making things happen behind the scenes.

Key Responsibilities1. Personal Assistant Duties (Director Support)

- Type dictated correspondence and emails.
- Manage the director's calendar, schedule meetings, and take minutes or notes when needed.
- Filter communications and follow up on tasks or decisions as directed.

- Discretion and respect for confidentiality are essential to this role

2. Office Relocation Project Management

- Lead the planning and execution of our office move, working closely with directors, contractors, and staff.
- Liaise with agents, solicitors, fit-out companies, and IT providers as needed.
- Develop and maintain a project timeline to ensure a smooth transition.
- Coordinate move logistics (furniture, equipment, telecoms, utilities, packing, change of address notices).
- Ensure minimal disruption to day-to-day operations throughout the relocation process.
- Set up the new office to be fully functional, comfortable, and compliant from day one.

3. General Administrative Support

- Organise internal meetings, events, and team communications.
- Assist with staff onboarding processes and basic HR admin.

- Help identify opportunities for Continuous Personal Development (CPD) in line with IPA requirements
- Help prepare presentations or format documents for client use.

Required Skills & Experience

- Proven experience in a PA, Office Manager, or project coordination role.
- Strong organisational and multitasking ability.
- Excellent written and verbal communication.
- Confident in liaising with suppliers, trades, and service providers.
- Comfortable managing projects with multiple moving parts and tight timelines.
- Familiarity with Microsoft Office and Dropbox tools.
- Empathetic and professional

Working Hours & Benefits

- 4 days per week Monday - Thursday (including 3 days office-based and 1 day remote)
- Competitive salary based on experience
- 25 days holiday (pro-rata) + bank holidays
- Friendly, creative agency culture and varied, meaningful work

To Apply

Please email your CV and a brief cover letter to paul.payne@laveryrowe.co.uk explaining your suitability and interest in this role.

Job Types: Part-time, Temp to perm
Contract length: 6 months

Expected hours: 28 per week

Benefits:

Casual dress Life insurance Private medical insurance Profit sharing Sick pay
Language:

English (required)
Willingness to travel:

75% (required)
Work Location: Hybrid remote in London SE1 6BD

Reference ID: PA Role