Job Description

About the Role:

We are seeking a highly organized, efficient, and proactive

Part-Time Administrator

to join our administrative team at Dungavel Immigration Removal Centre. This is a key role where you will provide essential administrative support, ensuring the smooth and effective running of the centre's operations. The successful candidate will have a keen attention to detail, strong organizational skills, and proficiency in Microsoft Excel to handle various administrative tasks in a secure and dynamic environment.

This role is ideal for someone looking to work part-time (24 hours) in a challenging yet rewarding setting where you will directly contribute to the operational efficiency of the immigration system.

Key Responsibilities:

Provide general administrative support to the management and operational teams. Assist with the maintenance of accurate records, filing systems, and databases. Prepare and update reports, spreadsheets, and other documents, ensuring they are accurate and up to date. Handle incoming calls and emails, responding to queries or directing them to the appropriate team. Arrange GP clinics and manage clinic schedules in coordination with healthcare professionals. Organise transport for patients, ensuring timely and secure arrangements in accordance with operational needs. Manage and prioritize a variety of administrative tasks and deadlines. Support the preparation of meetings, including scheduling, organizing agendas, and taking minutes. Ensure compliance with security protocols and confidentiality requirements in line with the centre's policies.

Essential Experience and Skills:

Proven experience in an administrative role

, ideally in a busy office or secure environment.

Proficiency in Microsoft Excel

, with the ability to create, update, and manage spreadsheets (e.g., data entry, formulas, pivot tables, and data analysis). Strong

organizational skills

, with the ability to manage multiple tasks simultaneously and meet deadlines. Experience with

data entry

and maintaining accurate records. Excellent

communication skills

, both written and verbal, with the ability to deal with sensitive or confidential information. High

attention to detail

and ability to work with precision and accuracy. Ability to work under pressure in a

secure environment

, adhering to procedures and policies. A

team-oriented attitude

, with the ability to collaborate effectively with colleagues across different departments.

Desirable Skills and Experience:

Medical receptionist experience

would be beneficial, especially in a healthcare or secure environment, providing familiarity with managing appointments, handling confidential medical records, and communicating with healthcare professionals. Previous experience working within a

secure environment

, such as a detention centre or immigration facility. Familiarity with

case management systems

or similar software used in administrative roles within secure settings. Understanding of

immigration procedures

and regulations (though not essential, this will be an advantage). Ability to

adapt quickly to changing priorities

and tasks in a fast-paced environment.

Why Join Us:

This is a fantastic opportunity to work part-time in a meaningful role within a dynamic and secure environment. You will be supported by a dedicated team and have opportunities to grow your administrative skills. We offer a supportive working environment where your contributions will be valued.

Salary: 27,598 to 31,670 - PRO RATA

Contract: Permanent

Hours: 24 hours per week

Job Types: Part-time, Permanent

Pay: 22,496.00-23,947.00 per year

Expected hours: 24 per week

Benefits:

Company pension Free parking On-site parking
Schedule:

Day shift Monday to Friday
Application question(s):

Have you lived in the UK for 3 years or more? Do you have experience using a case management system or previous experience as a medical receptionist? Are you proficient in Microsoft Excel? If yes, please provide a short overview of your experience and skills.
Language:

English (required)
Work Location: In person

Reference ID: DGV-PTAdmin