Job Description

Part-Time EA / Office Manager (Flexible Hours)

Location:

Hounslow/Barnes

Salary:

14,250-25,000 pro rata (FTE 38.000-40,000), depending on experience

Hours:

Part-time, flexible (e.g. 15-25 hours/week).

Start Date:

Early September

About Us

This role sits between two jointly owned food businesses.

Our growing seafood manufacturing business suppies major UK retailers. With a turnover of 7M and a small, dedicated team, we pride ourselves on being a friendly, flexible, and supportive workplace. As we continue to grow, we're looking for a professional and proactive

EA/Office Manager

to support our leadership and help keep the business running smoothly.

Our retail seafood business is just getting going. With a recently aquired shop in Barnes in South West London, we are seeking to build a niche retail brand with multiple outlets. The EA/Office Manager will provide support to the M.D to help set up and manage the administration for the business, working with the retail manager to get the business on a solid footing with its back office requirements.

This role would suit someone returning to work or looking for flexibility - especially around school hours - who enjoys variety and takes pride in staying organised and one step ahead.

The Role

You'll support the Managing Director and oversee the smooth running of the two businesses. This is a newly created role, which is varied, requiring a mix of executive assistance, office management, and general administrative support. You'll be a key part of the team, trusted to handle confidential matters and contribute to a positive, productive working environment.

Key Responsibilities

Executive Support

Helping to Manage the MD's diary, schedule meetings, and coordinate travel Prepare reports, presentations, and meeting documentation Handle email and communication on behalf of the MD Attend and minute key meetings as required
Office Management

Oversee day-to-day running of the office (supplies, maintenance, systems) Liaise with service providers and contractors Maintain filing systems, both digital and physical Manage basic H&S and compliance admin
HR & Team Support

Assist with recruitment admin and onboarding new starters Visa administration Maintain employee records and support with timesheets/holiday tracking Coordinate team events, birthdays, and communications Act as a point of contact for internal team queries
Business Operations Support

Liaise with suppliers on behalf of the MD Purchasing of operational and office supplies as directed by the Operations Director.

What We're Looking For

Previous experience in a similar EA, Office Manager or senior admin role Highly organised with strong attention to detail Able to prioritise and manage time independently Professional, discreet and confident communicator Comfortable using Microsoft Office (Excel, Outlook, Word); familiarity with Xero, is a bonus Friendly, down-to-earth, and happy to pitch in as needed

What We Offer

Pro rata salary (14,250-25,000 depending on experience) Flexible working around school hours 20 days holiday (pro rata) + bank holidays Supportive, people-first working environment On-site parking Opportunity to grow with the business

To Apply

Please send your CV and a brief cover letter outlining your interest in the role.

We welcome applications from all backgrounds, especially those returning to work or seeking flexible hours.

Job Type: Part-time

Pay: 21,000.00-25,000.00 per year

Expected hours: 15 - 25 per week

Benefits:

Company pension Cycle to work scheme Flexitime On-site parking Work from home
Application question(s):

What is your travel time to TW4 5DJ and SW13 9DL Do you have experience in the food industry? How many years experience do you have as an E.A/Office Manager
Work Location: Hybrid remote in Hounslow TW4 5DJ

Expected start date: 01/09/2025