Job Description

Finance & Office Administrator - Part Time

Location:

Charney Manor, Charney Bassett

Hours / Shift Pattern:

25 hours per week, Monday to Friday: 8:30 am - 1:30 pm or 9:00 am - 2:00 pm

Salary:

20,000 - 22,000 per annum

About the Role

Join Charney Manor, a historic thirteenth-century Conference and Retreat Centre, as our Finance & Office Administrator. This hands-on role offers full ownership of the Manor's finances, combined with administrative and guest-facing responsibilities, providing a varied and rewarding day-to-day experience.

Key Responsibilities

Financial Management

Take full responsibility and ownership of all financial aspects and management of Charney Manor's finances. Manage daily bookkeeping using QuickBooks Online. Manage weekly and monthly payroll, including pulling Blip reports, checking working hours against rotas, calculating TOIL balances, and processing overtime. Oversee monthly pension administration, notifying the provider of new starters and leavers, and completing accurate submissions. Monitor credit control, outstanding invoices, and cash flow, ensuring timely recording of income and expenditure. Process supplier invoices and customer invoicing in line with contractual agreements and timescales. Manage and reconcile online bank accounts, company credit card transactions, PDQ payments, and employee, Trustee, and course organiser expenses. Prepare monthly financial reports, monitor monthly sales forecasts, and ensure alignment with annual budgets. Prepare and submit VAT returns and ensure accurate processing of PAYE payments. Perform weekly banking, petty cash postings, and reconciliations. Maintain staff financial records and update tax codes, holidays, and sickness in QuickBooks and BrightHR. Handle daily B&B check-outs, ensuring accurate payment collection and issuing VAT receipts. Manage Gillett's bookings, including pre-payments, invoicing, and issuing VAT receipts.

Administrative Duties

Handle telephone calls, booking enquiries, and customer communications. Send out customer booking confirmations and receipts. Order stationery, office supplies, and replacement items as required.

General / Operational Duties

Welcome and support guests, including showing them to rooms Set up conference rooms as required.

Requirements

Previous experience in a finance, bookkeeping is essential. Experience with QuickBooks Online is advantageous. Flexible, collaborative, and proactive approach. Strong attention to detail with the ability to work calmly under pressure. Excellent organisational skills and ability to manage and prioritise a varied workload.

Additional Information

To find out more about this role, contact Gillian Peaston at sales@charneymanor.com. Due to the location of Charney Manor, a driving licence or access to transport is required. This is an office-based position. A full job description can be provided. Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. We do not offer sponsorships or relocation allowance.

Benefits

Company events Company pension (5%) Discounted or free food Employee discount On-site parking Birthday voucher
Job Type: Part-time

Pay: 20,000.00-22,000.00 per year

Expected hours: 25 per week

Benefits:

Company events Company pension Employee discount On-site parking
Ability to commute/relocate:

Wantage OX12: reliably commute or plan to relocate before starting work (preferred)
Application question(s):

Do you hold a AAT qualification ?
Experience:

Financial accounting: 2 years (required)
Work Location: In person