Job Description

Job Summary

The Office Administrator plays a key role in supporting the smooth and efficient day-to-day running of the nursery. This role requires a friendly, organised and proactive individual who can manage administrative duties with accuracy and professionalism, while building positive relationships with staff, parents and external partners.

Key Responsibilities

Communication & Parent Liaison

Respond to phone calls, emails and enquiries in a polite, professional and timely manner. Communicate with parents and carers via the Blossom app or telephone regarding absences, updates, and general enquiries. Maintain strong, welcoming and supportive relationships with parents and carers.

Administration & Record Keeping

Complete all accident/incident forms online and notify parents when necessary. Ensure all registration and funding forms are completed accurately and filed securely. Maintain accurate attendance, visitor signing-in records and other required documentation. Support staff with general administrative tasks including photocopying, laminating, filing and shredding.

Operational Support

Place weekly orders for food and resources, ensuring supplies are always available. Arrange and book staff training courses as directed by the Nursery Manager. Assist in updating nursery policies and procedures when required.

Professional Values & Conduct

The Office Administrator is expected to:

Demonstrate high expectations for all children and respect their diverse backgrounds and individual needs. Promote and safeguard the welfare, safety and wellbeing of all children within the nursery. Use positive and consistent behaviour management strategies to contribute to a calm and supportive environment. Work collaboratively as part of the nursery team, seeking guidance when needed. Actively reflect on and improve professional practice. Adhere to all nursery policies, including Data Protection, Confidentiality, Equal Opportunities, Safeguarding, Health & Safety and Code of Conduct.

Documentation & Compliance

You may be required to manage or support records such as: Risk assessments Nappy changing and care logs Accident / Incident / Existing Injury forms Medicine administration records Child information records Daily registers
Accuracy and confidentiality are essential. Records must be clear, well-presented, and completed promptly.

Additional Information

This post is exempt from the Rehabilitation of Offenders Act 1974. Applicants must declare any convictions or relevant court orders.

Qualifications/Skills

Previous office experience is essential Strong administrative experience with a focus on organisational skills Proficient in computer skills, including Microsoft Office Familiarity with QuickBooks is advantageous but not mandatory Excellent typing skills with attention to detail for data entry tasks Strong clerical experience with the ability to manage multiple tasks simultaneously A proactive approach to problem-solving and the ability to work independently or as part of a team
If you are an enthusiastic individual looking to contribute to a dynamic team environment while developing your administrative skills, we encourage you to apply for this exciting opportunity.

Job Type: Part-time

Pay: 12.21 per hour

Expected hours: 12 - 16 per week

Benefits:

Childcare Flexitime Free parking
Work Location: In person