Job Description

Part-Time Administrator

Sub Division: Defence

Location: Andover

Contract Type: Permanent

Hours: Part Time - 24 hours - Specific Days (Mon-Tues-Wed)

Creating and maintaining great places to live and work delivered by excellent people who care...

Purpose of Role

We are recruiting a proactive and detail-focused Administrator to join our team at Army HQ in Andover as part of a new Defence sector contract. This role is ideal for someone with strong organisational skills, a confident communication style, and a background in administration.

As the Administrator, you will play a key role in supporting the operational delivery team, helping ensure services run smoothly and efficiently. Your input will directly contribute to the success of the contract through effective coordination and communication across internal and external stakeholders.

Responsibilities

Coordinate and manage helpdesk requests and service updates. Raise and track purchase orders for plant, equipment, and materials. Support invoicing processes, ensuring timely and accurate submission of costs. Maintain and update internal spreadsheets, including reporting templates and trackers. Assist with the preparation of monthly performance and operational reports. Liaise with site teams and management to ensure smooth flow of information. General administrative support, including document control, filing, and meeting coordination.

Essential Qualifications/Skills

Proven administrative experience, preferably in a facilities, construction, or service-led environment Confident Excel skills, including use of filters and basic formulas A proactive and organised approach to managing multiple tasks. Clear and professional communication skills. The ability to thrive in a fast-paced, team-oriented setting. Willingness to undergo a background check due to the secure nature of the site.






In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.




We are VINCI Facilities - experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders - and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.



Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other's differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.



Should you require any reasonable adjustments to be made as part of the application process please contact us directly.




VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.