Job Description

PART-TIME OFFICE ADMINISTRATOR (MATERNITY COVER)

Qualkem is looking for an Office Administrator on a maternity cover fixed term contract for approximately 9 months, to be responsible for:

supporting the Supply Chain & Quality Controller in the running of daily administrative and logistics operations, from receipt of sales orders to finished goods dispatch, and all associated paperwork following our ISO9001 QMS processes.

supporting the Managing Director with daily upkeep of the sales & purchasing ledger (using Xero).

Main duties include:

Handling incoming phone calls and directing inquiries.

Sales Order to Production Documentation Management, including digital paperwork generation and generation of packaging labels for production runs.

Generation of delivery notes and booking of third party couriers though online portals, and liaison with customers on deliveries.

Processing sales invoices and credit control.

Supporting the Supply Chain & Quality Controller on Purchasing, including processing Product Build Assemblies, chasing outstanding Purchase Orders & receiving components into stock & supplier invoice entries.

Maintaining sufficient stock levels of PPE, production sundries and stationery.

Generating Monthly Supplier payment runs in a timely fashion & managing supplier invoice discrepancies.

Supporting the Supply Chain & Quality Controller on ISO9001, proactively maintaining a tidy & easily accessible sales & purchasing back office.

Who we are looking for:

Proven experience in an Administration role (essential)

Excellent communication and interpersonal skills (essential).

Strong organizational and time management abilities. (essential)

Ability to work independently and as part of a team to ensure tasks are successfully achieved (essential)

A proactive and positive attitude. (essential)

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) (essential)

Good numerical and literacy levels (essential)

Good IT and database/system skills (essential)

Previous experience in a Manufacturing Company (highly advantageous)

Knowledge of working with Xero (highly advantageous).

Knowledge of stock inventory management software (we use Unleashed) and Hubdoc for digital invoice management (advantageous).

What we provide in return:

Competitive hourly rate and Company pension

Training to support your integration into the role.

Collaborative and supportive work environment.

Free on-site parking.

Working hours: Monday to Friday, 09.30am - 3:00pm

Hourly rate : 13.50

Contract type: Maternity cover, fixed term for approximately 9 months

Location: CW1 6YU

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How to Apply

:

Interested candidates should submit their CV and a cover letter detailing their relevant experience and accomplishments in office administration.

Who is Qualkem?

We are a proud second-generation, multi-award-winning British manufacturer, renowned for producing high-quality, market-leading cleaning products. With a strong presence in both B2B and eCommerce markets, we continue to grow through innovation, quality, and a customer-first approach.

At the heart of our philosophy are four core values: people, innovation, quality, and sustainability. Every product we develop is guided by our commitment to 'Green Chemistry in Green Packaging', ensuring that our innovations are not only effective but also environmentally responsible.

Joining our team means becoming part of a close-knit, family-run business with ambitious growth plans, a collaborative team culture, and an unwavering dedication to creating in-house, high-performance solutions that give our customers a competitive edge.

Job Types: Part-time, Temporary, Fixed term contract
Contract length: 9 months

Pay: 13.50 per hour

Expected hours: 25 per week

Benefits:

Company pension Free parking On-site parking
Experience:

Administration: 2 years (required)
Language:

English (required)
Work Location: In person

Reference ID: PART-TIME OFFICE ADMINISTRATOR (MATERNITY COVER)