Job Description

Hours: 25 per week, 5 afternoons per week (1300- 1800, Mon-Fri), - term time only.

Hamilton College is a non-denominational Christian Independent School for children and young people from the ages of 2-18. The school encompasses Nursery, Junior and Senior levels generating a truly 'family' atmosphere for the individual as they journey through the school.

We are looking to appoint a part-time receptionist to join our administration team. The postholder will work term time only, five afternoons per week with additional work over the summer break if available. The successful candidate will be expected to attend in-service days.

Purpose of job:

To deliver a warm, friendly and professional welcome to the school and act as a key point for information and support to visitors and parents. Provide a full and extensive professional front desk information and reception service to all learners, parents, staff, visitors and guests to the School. The Receptionist is the first point of contact for visitors and users of the School whether on the phone, in person or electronically.

Main Duties

1. Deliver a high level of visitor management - greet parents, learners, staff and visitors with a friendly, positive, helpful attitude.

2. Interact politely and professionally demonstrating impressive levels of customer service at all times.

3. Answer the phone in a polite and professional manner.

4. Screen and direct phone calls.

5. Help maintain security by issuing, checking and collecting ID badges and control the electronic signing-in system.

6. Assisting colleagues with a variety of administrative tasks.

7. Reserving transport for educational visits.

8. Co-ordinate SQA examination entry and departure for learners and invigilators.

9. Reserve meeting rooms using electronic system.

10. Sort and distribute mail. Post external mail.

11. Monitor email boxes and re-direct correspondence to appropriate person.

12. Manage group and clubs' entry to the school, ensuring security procedures are followed.

14. Provide First Aid when required (First Aid training will be given).

Other Responsibilities

1. Efficient management of reception and foyer area.

2. Maintain reception, foyer, fixtures, and fittings to a high standard including Health and Safety requirements.

3. Arrange for refreshments.

4. Keep basic office supplies accessible to parents and visitors .

5. Representing the school with a positive attitude and professional appearance.

Safeguarding

:

Hamilton College is committed to safeguarding and promoting the welfare of learners. We expect all staff to share this commitment and to undergo appropriate checks, including membership or update PVG check.

Expected Start Date

ASAP following completion of the School's safeguarding recruitment protocol - two satisfactory references, proof of right to work in the UK and membership of Protection of Vulnerable Groups (PVG).

Please apply for this position by completing an application form and sending a covering letter to Mr Richard Charman, Headteacher, with details of relevant skills and experience to hcapplications@hamiltoncollege.co.uk. Closing Date: 05 December at 12 noon , although early applications are welcome. A person specification, job description and application form are available to download from the school's website.

Membership of the Protection of Vulnerable Groups Scheme will be required along with proof of the right to work in the UK.

Further details about the school and an application form can be found on the website https://www.hamiltoncollege.co.uk/about-us/vacancies

Hamilton College is a registered charity - SC006206

Job Types: Part-time, Permanent

Pay: 13.56 per hour

Expected hours: 25 per week

Benefits:

Company pension Free parking
Experience:

Reception/Administrative: 1 year (preferred)
Work Location: In person