Job Description

We are KAEFER UK & Ireland

Count on us.

Location: Hinkley Point C, Bridgwater

Contract Type: Permanent, Full-Time

The Opportunity

We are seeking a highly organised and detail-oriented Administrator to join our team. The ideal candidate will be responsible for providing comprehensive administrative support, ensuring smooth operations within the organisation. This role requires excellent communication skills, proficiency in various software applications, and the ability to manage, coordinate and maintain day to day administrative tasks within the office environment. Support the People & Development Team & Business Unit in processing both employee, contract, and external information in a timely and efficient manner. Work with and maintain computerised systems.

This role is based at our Hinkley Point C site on the outskirts of Bridgwater, where you will be part of the People & Development Team assisting in the efficient and accurate delivery of the day-to-day administration and co-ordination of the Department in a fast-paced role within a growing Industrial Services team on site.

Key Responsibilities

? Ensure that the office operates efficiently on a day-to-day basis, which includes, incoming/outgoing HR absence calls.

? Book, administer & coordinate employee medicals in line with site requirements. Ensuring that employees have the correct medical in place for their role, maintaining the tracking system, and booking expiring medicals to maintain compliance.

? Assist with site Onboarding & Security Vetting process, by chasing candidates for information and processing in line with site requirements alongside the Onboarding Coordinator on site where required.

? Process weekly starters and leavers in conjunction and issue relevant letters, and maintain this from a HR System and filing point of view.

? Administer HR-related documentation, including new starter pack and contracts of employment, ensuring that documents of personal records, right to work and equal opportunity are accurately maintained. Maintaining E-Files accurately.

? Provide support with the wider HR team to ensure efficient delivery of HR Services to the business.

? Work alongside the Training & Onboarding Department to book new starts onto relevant mandatory training.

? Attend and document meetings as and when required.

? Ensure minutes of meetings/information/communications are distributed to the relevant parties in a timely manner.

? Provide general secretarial support to the Operations Department and other on-site management.

? Time & Attendance - Allocations onto our QuickBase timesheet system of planned and unplanned absences on a daily basis. Maintain the QuickBase system.

? Maintain HR systems for employee lifecycle from absence, starters to leavers, processing leaver paperwork with the relevant departments.

? Liaising with all levels of staff from Management to Site personnel and communicating information between all parties in both a timely and efficient manner.

? Deal with telephone and email enquiries, using an email system (Outlook)

? General filing of all HR & Operations related paperwork

? Flexibility within the role

Knowledge, Skills & Experience

? Strong background in human resources and administrative experience desirable

? Excellent communication skills, both verbal and written

? Experience with data entry and managing data systems desirable

? Competence in using Microsoft Outlook for effective communication essential

Requirements of role:

The successful candidate will need to undergo a BPSS Security Clearance, where a full DBS check will be required in order to gain access to the site.

Why KAEFER UK & Ireland?

Our mission is clear: to be the most reliable and efficient provider of technical industrial services.

KAEFER UK & Ireland provides a large and growing range of industries with asset integrity services including access solutions, insulation, surface protection, HVAC fabrication, EC&I and more. We focus on improving energy efficiency and extending asset life cycles. We have twelve operating centres across the UK and Ireland, employing approximately 3,500 highly skilled and experienced people. Our people are our lifeforce and every day they deliver excellence to our customers.

KAEFER UK & Ireland is part of the KAEFER Group, a global EUR2.3 billion business with its headquarters in Bremen, Germany. KAEFER works on more than 5,500 job-sites internationally, with around 33,000 employees. With unrivalled experience and expertise, our teams provide trusted partnerships and tailored support to execute even the most challenging and complex projects for clients.

We take pride in being part of a global company, with common values and many diverse and individual voices. You can 'count on us' to make positive contributions in the communities where we live and work.

Our values:

- Reliability

- Ambition

- Team Spirit

- Respect

Job Types: Full-time, Permanent

Pay: 25,000.00-27,000.00 per year

Schedule:

Monday to Friday
Work Location: In person

Application deadline: 01/07/2025
Expected start date: 14/07/2025