Job Description

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People & Culture Administrator
ABOUT US
Jonas Europe acquires, strengthens, supports and grows industry-specific software companies. At Jonas Europe we have long realised that our greatest asset is our employee base. As such, we strive to provide our team with a fantastic working environment and an enriching career, which we know will translate into world class service to our valued clients. We motivate and empower our employees to grow through professional development and training opportunities, with a 'promote from within mentality'.
See what our employees say about us in the highlights video from our Jonas Annual Business Awards https://www.jonassoftware.co.uk/insights
WHAT YOU'LL BE DOING
Working closely with the People & Culture team, you'll support with the coordination, administration and maintenance of various processes and programmes.
The People & Culture team contributes and adds value to the business by attracting, recruiting and developing our People, and enabling a foundation for a great People experience based on our culture and values.
By providing an efficient and professional administrative support to the team, you'll help to play a key role in the delivery of an exceptional, 'people first', service.
ROLE RESPONSIBILTILES:Act as first-line response for basic queries via MS Teams, emails and our ticketing system, and escalating to other team members where needed Provide generalist administrative support to the People & Culture Team relating to the employee lifecycle i.e., sending welcome emails, probation reminders, drafting (digital) letters for job changes, family leave entitlements, resignation acknowledgments, completing reference requests etc Accurately administer changes in our HRIS (Workday) relating to the employee lifecycle i.e., setting up new starters, adding job changes, family leave dates, adding leaver details etc. Maintaining personnel files (electronic and physical files) to ensure all key documentation is present and that they are held/stored in compliance with GDPR Help to ensure the content is current, accurate and that accounts are disabled as required for our employee portal system Support the People Development Specialist with learning & development administration including room set up, logistics and catering arrangements Contribute to People & Culture weekly and quarterly reports Provide administrative support for any project work and other initiatives of the team Work closely with the payroll team to ensure that all changes affecting payroll are processed accurately and in time for monthly cut-offs Support the administration of employee benefits (private medical insurance, life insurance, cycle scheme, etc.).

KEY SKILLS & EXPERIENCE:Confident user of Microsoft Office, particularly Word, Excel and PowerPoint Relevant experience and/or education in a similar field (desirable).

PERSONAL ATTRIBUTES:Strong written and verbal communication skills, with the ability to communicate clearly and respectfully with a range of stakeholders Excellent attention to detail, with a careful and accurate approach to tasks Highly organised and able to manage multiple priorities in a fast-paced environment Proactive and solution-focused, with a willingness to take ownership and follow tasks through Skilled at managing multiple tasks efficiently, staying organised and adaptable in fast-moving environments Approaches confidential matters with sensitivity, professionalism and discretion Builds positive working relationships and works effectively with colleagues from a variety of backgrounds Open-minded, curious, and committed to fostering an inclusive and supportive workplace.

ADDITIONAL INFORMATION:
SALARY
24,000 - 26,000 (depending on experience).
HOURS
37.5 hours per week. We are open to discussing alternative hours or flexible working arrangements to accommodate your needs whenever possible.
LOCATION
Hybrid Working Pattern: This role follows a hybrid working model with three office-based days per week, Tuesday to Thursday at our Wallingford office in Oxfordshire. Monday and Friday are remote working days (from home).
Please note: Occasional travel within the UK may be required as part of the role.
BENEFITS25 days annual leave 10 days rolling sick plan, including extended illness pay Pension 5% EE and 4% ER (increases after 3 years to a max of 6%) Life Assurance 4x base salary Private Medical Insurance Option to join the CSI Employee Share Purchase Scheme Additional flexible benefits, such as Cashplan, Personal Travel Insurance and Pension Cycle to Work scheme Electric/Hybrid Vehicle scheme Discounted gym membership Discounted high street retailer scheme Other employee funded benefits, such as dental insurance and TechScheme.

MUCH MORE THAN A BENEFITInternal Learning & Development programmes Internal Mentor programme Employee Assistance Program (EAP) and Mental Health First Aiders to support you Jonas Europe & Jonas Global networking events (JABAs, GROW, JSA). Join communities, build networks and collaborate with your colleagues across the Global Group.

OUR DEIB COMMITMENT
Our people define us and, at Jonas, we believe that diversity in all its forms enriches our organisation and drives innovation. We actively seek to create an environment where all employees feel valued, heard, and empowered to contribute their best work. We do not discriminate on the basis of any protected characteristic and are dedicated to providing equal opportunities for all. Come and be part of a team where your unique background and experiences are celebrated!
We strongly encourage applications from candidates of all backgrounds, including those from underrepresented groups such as women, ethnic minorities, people with disabilities, and LGBTQ+ individuals and we are committed to creating an interview and hiring process that is accessible and inclusive for everyone.
FLEX WORKS CULTURE
Here at Jonas Europe, we see flexibility as a game-changer. We truly believe that working flexibly together helps to increase our innovation, growth and productivity, as well as supports our employees' wellbeing and helps to provide great places to work.
For most roles, the following types of flexibility are usually possible: working location, number of hours/days worked, different start and finishing times, flexible lunch break arrangements, agreed core hours, flexible hours, an element of working from home, compressed hours.
Many of our employees work flexibly in many different ways, including part-time. Please talk to us at interview about the flexibility you need. We can't promise to give you exactly what you want, but we do promise not to judge you for asking.


Business Unit:
Jonas Software UK - HR

Scheduled Weekly Hours:
37.5

Number of Openings Available:
1

Worker Type:
Regular
Career Site:

More About Jonas Software:
Jonas Software is the leading provider of enterprise management software solutions to the Country and Golf Clubs, Foodservice, Construction, Fitness & Sports, Attractions, Salon & Spa, Education, Radiology/Laboratory Information Systems, and Product Licensing industries. Within these vertical markets, Jonas is made up of over 65 distinct brands, which are respected and leaders within their own domain.
Jonas' vision is to be the branded global leader across the aforementioned vertical markets and to be recognized by customers and respective industry stakeholders as the trusted provider of 'Software for Life' and as an ambassador for technology, product innovation, quality, and customer service.
Jonas Software is the valued technology partner of over 60,000 customers worldwide in more than 30 countries. Jonas employs over 2,000 skilled individuals consisting of a cross-section of industry experts and technology professionals. Jonas is headquartered in Canada and also operates offices throughout North America, the United Kingdom, Europe, Australia New Zealand and Africa. Jonas is a 100% owned subsidiary of Constellation Software Inc., headquartered in Toronto and traded on the S&P/TSX 60.
IS THIS YOU?