Job Description

Job Category: Human Resources
:
The People Operations Partner will support across the People Team and be the first point of contact for all our people in the business as well as people managers and some of our external third-party providers. This role will be working very closely with our IS and Finance Team.
ABOUT THE ROLE
Support Service
xc2xb7 Responding to any queries from our people and people managers in a timely and professional manner, whilst shifting to more self-service People data and systems
xc2xb7 Be the gatekeeper of all our People Data across all applications in Oracle
xc2xb7 Ensure accuracy of People Data in our Engagement platform, Benefits systems (HAPI and Spring Health) and absence system
xc2xb7 Maintain our departmental organisation charts on a monthly basis ahead of publishing on the Intranet, ensuring reporting lines and job titles are accurately reflected
xc2xb7 Manage and update relevant sections on our intranet (Policy centre, Pay and Benefits related information) Pay and Benefits administration
xc2xb7 Preparing monthly payroll back up for Payroll & Benefits Manager
xc2xb7 Assisting with timesheets administration and supporting timely submission as well as supporting queries from freelancers and Line managers ensuring correct approval workflows are set up in HCM
xc2xb7 Ensuring Benefits portals are updated with people data changes
xc2xb7 Assisting with quarterly Pension and Financial education sessions On-boarding and offboarding
xc2xb7 Owning the onboarding process, liaising effectively with the Talent team, IS and our Hiring Managers to make sure our new starters have everything they need to start their working life with Hearst and ensure a well-managed delivery of the onboarding process
xc2xb7 Coordinating induction set up and invitations, ensuring that we receive all the necessary data and documentation from our new starters, track attendance and collecting feedback
xc2xb7 Managing the freelance and contingent worker onboarding process
xc2xb7 Responsible for all Right to work and reference checks
xc2xb7 Ensure timely and correct offboarding processes to minimise risk to the business
People administration
xc2xb7 Manages all people-related admin and workflows (from starters to leavers and everything in between e.g. parental leave and flexible working administration, contract extensions)
xc2xb7 Setting up and maintaining our people records ensuring all the required information is available for both payroll processing and our generalist teams, ensuring all necessary approvals are recorded for SOX audits
xc2xb7 Tracking probation dates and notifying the appropriate line managers in advance of the end of probation. Producing confirmation letters accordingly and flagging to the Generalist Team if any concerns are raised
xc2xb7 Manage acting up and secondments
xc2xb7 Manage monthly FTC renewals xc2xb7 Ad hoc support for rest of team on projects, events, and people initiatives
xc2xb7 Exit interview scheduling, tracking, and reporting
xc2xb7 Assist with preparing communication for events
xc2xb7 To be an ambassador of Hearst UK and its values.
xc2xb7 You may be required to undertake such further duties as your skills, qualifications and experience allow and/or as may be assigned to you from time to time.
ABOUT YOU
xc2xb7 Customer service focused and highly communicative
xc2xb7 Highly organised and efficient
xc2xb7 Excellent team working skills
xc2xb7 Ability to work to tight deadlines
xc2xb7 Willing to juggle a large workload to meet conflicting priorities
xc2xb7 Strive to exceed expectations
xc2xb7 Positive with a can-do attitude
xc2xb7 Able to handle sensitive and confidential information
xc2xb7 Excellent skills in Microsoft Office applications especially Word and Excel
WHAT WE OFFER
At Hearst UK, you can choose from a huge range of perks and benefits that can help you learn well, work well and live well including:
At Hearst UK, you can choose from a huge range of perks and benefits that can help you learn well, work well and live well including:
xc2xb7 25 days' holiday (with the option to buy up to 5 additional holiday days)
xc2xb7 Hybrid working - Three days per week in the office
xc2xb7 Discounted gym membership
xc2xb7 Healthcare cash plan
xc2xb7 Spend a charity day with your favourite good cause
xc2xb7 Life assurance and pension scheme
xc2xb7 Regular socials and more!
There's more to your story than you imagine. And the next chapter begins right here.
Hearst UK is deeply committed to using our influential brands to reflect the world we want to live in - one that respects, protects, represents and uplifts the voices and opinions of all people. As a business, we recognise the significant benefits of creativity, collaboration and innovation that comes with diverse teams. Not only is diversifying the voices in our organization the right thing to do, but it also helps us to make powerful and exciting content that can be enjoyed by many more people. This is why we're working to build a sense of true belonging within our business and foster a culture in which everyone feels heard.