Job Description

Details

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Reference number

431247
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Salary

29,923 - 29,923
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Executive Officer
UKRI Band C###

Contract type

Permanent

Fixed term###

Length of employment

12 Months###

Business area

UKRI - International###

Type of role

Administration / Corporate Support###

Working pattern

Full-time###

Number of jobs available

2

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Polaris House, Swindon, Wiltshire (Hybrid Working)

About the job

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Job summary

Salary:

29,923 Per Annum

Hours:

Full Time (Flexible Working)

Contract Type:

1 x Open Ended and 1 x 12 Month Fixed Term Contract

Location:

Polaris House, Swindon, Wiltshire (Hybrid Working)

Band:

UKRI Band C

Closing Date:

Sunday 19th October 2025


Providing comprehensive administrative and PA support to the Deputy/Associate Director team in UKRI International. You will act as an important interface with internal and external colleagues at all levels. The role will be highly visible internally and to UKRI's external stakeholders and as such you should exemplify the values and behaviours of the wider organisation. All work must be carried out to high professional standards in a timely manner, while maintaining confidentially at all times. You will need to be able to work under pressure in a fast-paced environment, responding to different types of challenges and tasks on a daily basis.

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Job description

Proactive PA support to 2-3 UK-Based Deputy/Associate Directors within the International Shared Capability, including diary and inbox management. Arrange travel and accommodation for UK visits, and complicated overseas visit programmes, including travel bookings, visa arrangements, coordination of briefings and meeting papers etc. in line with the UKRI travel guidance and policy. Management of Deputy/Associate Directors inboxes; ensuring emails are prioritized and dealt with. Including close monitoring when Directors are on leave to ensure correspondence is delegated appropriately. Professional approach to communicating effectively with internal and external stakeholders using Microsoft packages, Outlook, Word etc Maintaining confidentially of the Deputy/Associate Directors and senior colleagues across UKRI. Arranging internal and external meetings (including virtual) and providing support for meetings, including secretariat support for internal management meetings, consisting of coordinating and circulating agendas and papers, note taking and action monitoring. General administrative support for Directors, including processing expenses, support for team meetings and team activities for example appraisals and objective setting. Ad-hoc administrative support as required for discrete projects and activities. Working as part of a PA team, providing reciprocal cover as required, and contributing to team wide projects. Occasional travel to meetings as required. ###

Person specification

(S) - Shortlisting Criteria (I) - Interview Criteria (S & I) - Shortlisting Criteria & Interview Criteria


Essential

Excellent management skills of complex diaries and email accounts. (S & I)*
Excellent time management skills with ability to identify, prioritise and plan. (I)*
Proactive and forward looking - ability to identify issues and information required for the Director in advance and to develop systems for managing a heavy workflow. (S & I)*
Excellent written and verbal communications skills, with close attention to detail a priority. (S & I)*
Good interpersonal and collaborative skills, able to foster productive working relationships with a broad range of internal and external contacts. (I)*
Discreet and respectful of confidentiality, able to recognise and deal appropriately with potential sensitive issues. (S & I)*
The ability to work flexibly as part of a PA team, demonstrate good teamwork and support for other team members. (I)*
Proven administrative skills, with a track record of support to senior level managers. (S & I)*

Benefits

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Alongside your salary of 29,923, UK Research and Innovation contributes 8,668 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package. We are committed to supporting employees' development and promote a culture of continuous learning!


A list of benefits below:

An outstanding defined benefit pension scheme. 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent). Employee discounts and offers on retail and leisure activities. Employee assistance programme, providing confidential help and advice. Flexible working options.

Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance! For further information on our benefits please see: Benefits of working at UK Research and Innovation (UKRI)

Other Important Information:

UKRI is an Equal Opportunity & Disability Confident Employer.

Please Note:

As this job does not fulfil the UK Government minimum criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y


Please note that we may close this vacancy early should we receive a high volume of applications. We therefore recommend submitting your application at the earliest opportunity.

Things you need to know

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Selection process details

Applicants are required to provide an up-to-date CV and a cover letter outlining their suitability for the role. Further information on how to apply and the selection process is listed on our careers page.

Closing Date:

Sunday 19th October 2025



Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
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Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : Recruitment Team Email : Recruitment@ukri.org
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Recruitment team

Email : Recruitment@ukri.org ###

Further information

https://fa-evzn-saasfaukgovprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/UKRI-Careers/jobs/preview/1487/?mode=job-location