Job Description

Job Title: Personal Assistant

Location: The Tea Building, 56 Shoreditch High Street, London, E1 6JJ

Hours: 40 hours per week - Monday to Friday

Holidays: 32 days per year (inclusive of public holidays)

BuckleyGrayYeoman are agents of opportunity. We take what we find - on the ground and in the brief and uncover unanticipated possibilities. The changes we deliver are executed with entrepreneurial spirit and a strong sense of responsibility to our clients. However, we never forget that design must also make you feel good. Our work is sensitive and authentic, but it is also unapologetically joyful and surprising. Like all Shoreditch originals, we enjoy sitting just the right side of unconventional.

The practice is No 29 in the AJ100 group of the largest architecture practices in the UK.

Responsibilities / Job Role:

The personal assistant role is one that gives high level support to the Board of Directors. You will be expected to undertake the following tasks, but with initiative and enthusiasm you will have the opportunity to develop this role and take on other responsibilities:

Screen phone calls, enquires, requests and handle when appropriate

Maintain diaries: be fully aware of Directors weekly appointments and movements, arrange meetings on their behalf and confirm attendees

Liaise with clients, consultants, agents etc and colleagues on behalf of Directors

With access to their emails, respond to emails if required to

Identify and provide support where necessary for in-house and external meetings and events. Ensure equipment and presentations are set up

Prepare presentations for meetings with potential clients, conferences, panel discussions, bids and PQQ's using InDesign

Arrange travel and accommodation

Appointment tracking

Maintain and update CV's, client references and office policies that regularly form part of the project bids

Assist with managing the Directors' expenses

Creating programmes, itineraries and agendas

Arranging and booking lunches and dinners

Maintain and update live project documents

Coordinate office and team events, assist with food and beverages

CRM Management

Other

Being first to take switchboard rollover calls: taking and relaying messages, screening and directing as required.

Other ad hoc duties that may arise (printing/binding)

The company may amend your duties and, in addition to your normal duties, you may be required to undertake additional or other duties as necessary to meet the needs of the business

Personal Specification

Be well organised, with the ability to multi-task and prioritise

Good communications skills - both verbal and written

Establish good relationships with colleagues and external teams

Strong attention to detail

Confident & resilient

Approachable manner

Highly professional, offering discretion as situations require

Able to exercise good judgement

Remains calm and deliberate under conditions of pressure

Strong team player, with collaborative working style

Confident dealing with people at all levels

Good skills in Microsoft Office, InDesign, Keynote and document management systems

Job Type: Permanent

Pay: 31,000.00-35,000.00 per year

Benefits:

Company events
Work Location: In person

Reference ID: PA 1