Job Description

Key Accountabilities:

Provide assistant support to Divisional Directors Extensive inbox and diary management Preparation of documentation and correspondence Event support and coordination Facilitate meetings, inhouse and externally Corporate hospitality both UK and International Complex travel, hotel accommodation and visa arrangements Expense processing

Role Requirements

Skills/Competencies:

Relationship building - must be customer focused; ability to establish and maintain good working relationships with both internal and external parties. Team Player - ability to work well in a team as well as on own initiative. Organisation/Planning - Plans, organises, schedules and budgets in efficient, organised manner. Focuses on key priorities. Communication (oral) - Communicates well one on one and in small groups. Keeps people informed of situation regarding business issues. Communication (written) - Writes clear, precise, well organised documents using appropriate vocabulary, correct grammar and word usage. Stable and poised under pressure. Resourcefulness/Initiative - Passionately finds ways over, around, or through barriers to success. Achieves results despite lack of resources. Goes beyond the call of duty. Shows bias for action. A results-oriented "doer". Excellent problem-solving abilities. Adaptability -Copes effectively with complexity and change. Confidentiality/discretion. First Impression - Professional in demeanour. Creates favourable first impression.

Qualifications:

Educated to at least A-Level standard. Formal secretarial qualifications e.g. diploma - desirable. Microsoft Office - intermediate/advanced level.

Experience:

Previous admin experience in a fast-paced, corporate environment - essential. Experience of working in an Insurance/Legal/Financial environment - desirable. Experience of managing conflicting priorities and multiple stakeholders to deadlines.

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.