Job Description

Responsibilities:
1. Handle and respond to all phone calls received on the Director's phone.

2. The Managing of the Director's inbox, organising and ensuring emails are responded to in good time.

3. Schedule appointments/meetings and diary management

4. Set up facilities in good time for planned meetings, ensuring the Director has documents required.

5. Maintain a high level of confidentiality.

6. Taking minutes at meetings and from dictations

7. Liaise with other members of staff on behalf of the Director, ensuring updates are given and received accordingly.

8. Arrange travel and events including forums, exhibitions, and internal events.

9. Complete reports and other ad hoc administration tasks

11. Any other ad hoc tasks as required.

Office Coordinator:

1. Maintain stock levels of office equipment liaising with each department to understand needs.

2. Assist in coordination of fire alarm testing, and general maintenance of the office environment, liaising with Operations Managers

3. Organise Company events and assist in staff recognition initiatives

4. Coordinate Office Cleaner, reporting any issues.

5. Any other ad hoc tasks as required

Experience:
- Proven experience as a Personal Assistant or similar role. We will consider applicants with less experience.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent phone etiquette and communication skills, both written and verbal
- Proficiency in data entry and using computer software such as Google Suite, Microsoft Office Suite and various CRMs
- Knowledge of clerical and administrative procedures
- Familiarity with office equipment and basic troubleshooting

This is a great opportunity for someone who is detail-oriented, highly organized, and able to work independently. The successful candidate will have the ability to anticipate needs, take initiative, and maintain a high level of professionalism.

If you are looking for a challenging yet rewarding position as a Personal Assistant, please submit your application along with your CV. We offer competitive compensation and have proven opportunities for development and growth.

Job Type: Full-time

Pay: 30,000.00-38,000.00 per year

Benefits:

Casual dress Company events Company pension Health & wellbeing programme On-site parking Private dental insurance Transport links
Ability to commute/relocate:

London NW9 5JH: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person

Expected start date: 01/09/2025