Job Description

Personal Assistant / Office Administrator / Book Keeper (Part-Time)

Location: Farnborough (on-site)

Job Type: Part-time (3 days per week, 9am-5pm)

Salary: Based upon experience

Start Date: Immediate

About Us

We are a friendly, family-owned business based in Farnborough, operating two complementary companies under one roof:

Cortec LED - specialists in office refurbishment, design and shop fitting with over 30 years of experience. Shieling House Management Company - providers of serviced office space to local businesses.
We're now looking for a proactive and organised Personal Assistant / Office Administrator / Book Keeper to support our Director and ensure the smooth running of both businesses.

What You'll Be Doing

You'll play a key role in daily operations, combining PA, admin, HR, and bookkeeping responsibilities across both companies:

Administrative & PA Duties

Manage incoming and outgoing emails Organise and maintain the Director's calendar Handle vehicle matters (MOTs, parking fines, servicing) Liaise with telecoms and utility providers Support day-to-day problem solving and admin needs Source and purchase office/factory equipment Coordinate with IT and telecom contractors
HR Support

Help with recruitment processes and paperwork Liaise with external HR and payroll providers Track holidays, sick leave, and payroll submissions Prepare and issue staff contracts and subcontractor agreements Support staff with HR queries, pay, and conditions Manage staff socials, birthdays, and leaving celebrations
Finance & Bookkeeping

Maintain debtor/creditor records Track cash flow and assist with bookkeeping Oversee invoicing and manage invoice entry Weekly bank reconciliations Use SAGE 50 for bookkeeping tasks

What We're Looking For

1-2 years' experience in a PA or office admin role Strong written and verbal communication skills Experience with SAGE 50 and general bookkeeping Confident with Microsoft Office (Excel, Word, Outlook, etc.) A team player who can also work independently Friendly, proactive, and highly organised
Job Type: Part-time

Pay: 17.50-19.50 per hour

Expected hours: 21 per week

Benefits:

Company pension Sick pay
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 07/07/2025