Job Description

PA to the Head

The role of the Head's PA is to fully support the Head with all of their organisational and administrative requirements together with elements of wider school administration. The Head's PA will work closely with the PA to the Head Senior School and PA to the Head of Finance and Resources, as well as oversee all administrative functions of the Junior School.

Key responsibilities

Managing Head's busy and complex diary and prioritising Head's time, ensuring that meetings are arranged with consideration for various priorities as well as ensuring the most effective use of the Head's time. Acting as point of contact for students, staff, parents and visitors to the Head's Study and dealing with all enquiries in a courteous and professional manner. Overseeing incoming emails, post and phone calls, prioritising and helping to draft responses where appropriate. Responding to routine/confidential correspondence both electronically and on paper Organising the Head's paperwork as required for meetings etc Managing shared drives and other forms of file storage, ensuring materials are organised in an efficient manner. Attending meetings as required, taking accurate notes and distributing agreed minutes and action points. Organising events as required. Providing administrative assistance on key priorities for JLT Attendance at all Open Events and assisting with preparation as required Working in partnership with the JS administration team, overseeing the support they offer to the school community and enhancing the professional customer-facing role on our Reception desks Working with the HR team during the process of appointments to manage the Head's involvement Using a range of office software to ensure the efficient running of the office Filing and archiving accurate records Support the administration team on reception as required

Candidate Requirements

Excellent communication skills, verbal and written and at all levels Sound judgement and discretion in handling confidential matters Enthusiastic, friendly, professional approach Act in a confidential manner with discretion Ability to work at a fast pace with a 'can do' helpful approach Ability to work within a team as well as on own initiative Excellent administrative and organisational skills with a proven track record Computer literate with high levels of knowledge and competence using software to include Google and Microsoft packages and familiarity with databases and the generation of reports. Working knowledge of and ability to use the School's MIS systems to include iSAMs, MSP and SchoolPost Ability to organise and prioritise work, to effectively manage conflicting deadlines as required whilst observing confidentiality at all times The ability and confidence to deal in a professional manner with all levels of staff and with parents and visitors within the busy academic school environment Proven ability to work proactively and with attention to detail Understanding of safeguarding requirements within an educational setting Commitment to the School's ethos and values

Qualifications

GCSEs in English and Maths (or equivalent) Experience relevant to the role Administrative qualifications

Abbey Life & Benefits

The Abbey promotes a good work-life balance and recognises the importance of staff health and well being The opportunity to work with remarkable and brilliant students and to be part of an enthusiastic and warmly supportive staff community Excellent opportunities for professional development, investing in you as an individual and in your teaching career Access to a suite of comprehensive support services and infrastructure to support and enable you to undertake your role We provide free car parking for all staff; the school is a 20-minute walk from Reading Railway Station Complimentary refreshments throughout the day and a three-course lunch is available for all staff throughout the year Break for cake on Fridays Complimentary use of the swimming pool and gym Opportunity to join a variety of clubs - history society, book club, staff singers, yoga and much more Enhanced payments for maternity leave and a generous Occupational Sick Pay Scheme Employee Assistance programme, offering free confidential counselling and access to an independent Occupational Health Advisor Fee concession available for parents of Abbey students Staff accommodation, subject to availability, to include a number of flats, for new employees moving into the area Annual 'flu' jab on site Personal accident cover
We have one vacant position:

This position is a full time, term time, permanent position starting in the Autumn term.

The salary for this role ranges from 30,782 - 34,525 (based on a 0.79 fte) The full time equivalent is 39,041 - 43,789.

If you are interested in applying for this position,

please click Apply and complete our Application Form.

Job Types: Full-time, Permanent

Pay: 30,782.00-34,525.00 per year

Benefits:

Bereavement leave Company pension Cycle to work scheme Discounted or free food Employee discount Enhanced maternity leave Enhanced paternity leave Free flu jabs Free parking Health & wellbeing programme On-site gym On-site parking Private medical insurance Sick pay
Work Location: In person