Job Description

Are you an experienced Personal Assistant? Would you like to be part of the most vibrant and successful publisher in the world? This fixed term contract role combines the two in our new role: PA to Managing Director (MD) of Penguin General.

The Opportunity

You will provide full PA support to the Managing Director, liaise regularly with senior management, dealing with confidential information and will be empowered to make decisions and communicate on behalf of the MD where appropriate.

Key responsibilities will include:

• Management of the MD\'s complex diary and daily schedule whilst allowing time to prepare for meetings and attend to the day-to-day requirements of their role
• Prioritising, filing and responding to emails as appropriate, drawing attention to matters of importance
• Organising internal and external meetings across multiple sites and venues. This will include organising high profile events with external stakeholders
• Organising national and international travel
• Providing support in and for meetings, such as preparation of reports, agendas and taking minutes
• Building relationships internally and externally and acting as the face of Penguin General in the MD\'s absence
• Processing expenses as required

About Penguin General

Penguin General is one of the eight publishing divisions that make up Penguin Random House UK. There are six imprints at Penguin General: Fig Tree, Hamish Hamilton, Penguin Business, Penguin Life, Viking and Sandycove. The latter is based in Dublin.

General is made up of extremely talented colleagues, who set a high bar in terms of quality of output, and who take pride in their work and strive for both individual and collective success. We advocate a \'learning mindset\' by which we mean being curious and humble. We strive to create a working culture that is progressive, energizing and fun, where colleagues are treated with respect, stretched to learn and grow, and can turn up to work as their authentic professional selves.

What you\'ll bring

You\'ll be calm and adaptable, trustworthy and discreet and, confident being the face of a division when the MD isn\'t available.

You\'ll also have:

• Experience as a Personal Assistant to a Senior Manager or equivalent on a 1:2:1 support basis
• Excellent organisational skills
• Excellent communication skills
• Ability to quickly build relationships both with internal & external stakeholders
• Advanced MS office skills particularly word, excel & PowerPoint

To be considered for this role, please apply with your CV and cover letter by midnight on Sunday 17th September. Interviews will commence over Zoom on the w/c 25th September.

While our offices are places to connect, collaborate and celebrate with colleagues, we recognise that flexibility about where you work is just as important for doing your best work and for your wellbeing. For this role, there are meetings and activities that you will need to attend in person at our offices in Pimlico. We are open to discussing the exact balance of office to remote working through the recruitment process.

Salary: \xc2\xa335,000 - \xc2\xa344,000 dependent on how your skills and experience align to the role, plus bonus and benefits.

Our employees are the heart of our business. We have a range of benefits to reflect our commitment to our employees, some of which are:

• 27 days paid holiday entitlement in year one (plus bank holidays), increasing a day each year up to 30 days
• Medical cover
• Life assurance
• Cycle to Work scheme
• Discounted gym membership
• Generous pension scheme
• Summer working hours (role dependent)
• Volunteering policy and charity matching
• Employee Assistance programme
• Mentoring programme
• Extended gender neutral parental leave
• Access to free and discounted books and eBooks across Penguin Random House UK
• Each site has trained mental health first aiders
• We plant a tree for every new employee to our business

Our creativity is inspired by different perspectives, so we want our culture to be one of belonging, where everyone feels welcome and where differences are celebrated.

As a Disability Confident Committed organisation, we\'re part of the offer an interview scheme. This is where disabled applicants who meet the essential criteria for the role can opt in to get to the next recruitment stage. There may be some situations where volume of applicants means we can\'t take all eligible candidates to interview.

We want to make sure disabled applicants can be their best at each step of the recruitment journey. If you need adjustments during the application process, we encourage you to get in touch with us at . Remember, you only need to share what you are comfortable to for us to support your adjustment request. Find out more about our approach here:

We partner with The Book Trade Charity, who provide financial assistance for people looking to get into the publishing industry; you can find more information and talk directly here:

Please note, we are not able to accept agency CVs for this role. Any CVs sent speculatively will not be eligible for a fee.

Company: The Random House Group Limited

Country: United Kingdom

State/Region: London

City: London

Postal Code: SW1V2SA

Job ID: 263902

Date: 8 Sep 2023

Location:

London, LND, GB, SW1V2SA

Penguin Books