Job Description

Job Summary

We are seeking a highly organised and proactive Personal Assistant to support our Directors in daily operations. The ideal candidate will possess strong administrative skills and be adept at managing multiple tasks efficiently. This role is essential in ensuring the smooth running of the office and facilitating effective communication within the team.

Duties

Provide comprehensive administrative support to the Director, including managing schedules, appointments, and travel arrangements. Maintain accurate records and files, ensuring all data entry is completed in a timely manner. Prepare reports and presentations using Microsoft Office applications. Handle incoming communications with professionalism, demonstrating excellent phone etiquette. Assist with bookkeeping tasks using Xero as required. Organise meetings, including preparing agendas and taking minutes when necessary. Perform clerical duties such as filing, photocopying, and scanning documents to maintain an efficient office environment. Collaborate with other team members to ensure seamless operations across departments.

Diary & Schedule Management:

Organise and maintain Directors' calendars, schedule meetings, and coordinate appointments.

Communication:

Act as the first point of contact for internal and external stakeholders; manage emails and correspondence on behalf of the Directors.

Meeting Support:

Prepare agendas, take minutes, and follow up on action points.

Travel & Logistics:

Arrange travel, accommodation, and itineraries for Directors.

Document Management:

Draft, proofread, and manage confidential documents and reports.

Project Assistance:

Support Directors with ad-hoc projects, research, and presentations.

Office Coordination:

Liaise with suppliers, manage office supplies, and assist with general administrative tasks.

Confidentiality:

Handle sensitive information with discretion and professionalism.

Skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and applications. Strong organisational skills with the ability to prioritise tasks effectively. Previous administrative or office experience is essential; clerical experience is an advantage. Familiarity with Xero for basic financial management tasks is desirable. Excellent data entry skills with a keen eye for detail. Strong typing skills with a focus on accuracy and efficiency. Demonstrated ability to maintain confidentiality and handle sensitive information appropriately. Excellent organisational and time-management skills. High level of discretion and professionalism. Experience in supporting senior leadership within a fast-paced environment. Knowledge of logistics or supply chain operations (advantageous but not essential).
Job Types: Full-time, Permanent

Pay: 24,420.00-30,347.21 per year

Benefits:

Company events Company pension Employee discount Free parking On-site parking
Work Location: In person