Personal Assistant To Managing Director

Port Talbot, WLS, GB, United Kingdom

Job Description

Overview

We are seeking a highly organised and proactive Personal Assistant to support our Director in a dynamic, multi-business environment. The ideal candidate will possess strong administrative skills, the ability to manage multiple tasks efficiently, and a high degree of discretion. This role is crucial in ensuring the smooth operation of the Director's daily activities, spanning several companies, and requires a professional with excellent communication skills and meticulous attention to detail.

This is an exciting opportunity for someone who thrives in a fast-paced environment and is eager to contribute to the growth of multiple ventures while directly supporting senior management.

Key Responsibilities

Executive Support:Provide comprehensive administrative support to the Director, including managing schedules, appointments, and travel arrangements across multiple businesses. Administrative & Clerical Duties:Handle data entry tasks accurately, manage office organisation, and ensure all records, files, and correspondence are maintained effectively. Financial Assistance:Support with financial management using QuickBooks, including invoicing, expense tracking, and basic reporting. Project Coordination:Assist with the preparation of reports, grant applications, and presentations using Google Suite applications (Docs, Sheets, Slides). Communication & Liaison:Act as a first point of contact, exhibiting excellent phone etiquette when interacting with clients, vendors, staff, and stakeholders. Operational & Personal Support:Support clerical tasks as required, coordinate errands, and assist with personal administration to enable the Director to focus on strategic priorities. Confidentiality:Handle all business and personal matters with the utmost discretion in line with the attached Non-Disclosure Agreement.
Skills & Experience Required

Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role. Proficient in office administration with strong organisational skills. Experience in data entry with excellent attention to detail. Familiarity with QuickBooks for financial tasks (preferred). Proficiency in Google Suite (Docs, Sheets, Slides) for document creation and management. Excellent communication skills, both written and verbal, with a professional phone manner. Ability to multitask, prioritize workload, and work independently in a fast-paced environment. High level of discretion and integrity when handling sensitive information. Full UK driving license and willingness to travel occasionally.
Personal Attributes

Trustworthy and dependable with a high degree of professionalism. Positive, proactive, and solution-oriented. Adaptable and resourceful in managing changing priorities. Keen eye for detail and a strong commitment to excellence.
Benefits

Competitive salary and potential for progression. Involvement in exciting and diverse business ventures. Flexible working arrangements where possible. Opportunity to work directly with senior leadership and gain broad business exposure.
Confidentiality

Due to the nature of the role, the successful candidate must sign a Confidentiality and Non-Disclosure Agreement (NDA) as part of their employment contract. This ensures the protection of sensitive business and personal information across all associated companies.

Job Types: Full-time, Permanent

Pay: 24,420.00-36,000.00 per year

Additional pay:

Commission pay Performance bonus
Benefits:

Casual dress Company events Discounted or free food Employee discount Employee mentoring programme Financial planning services Free parking On-site parking Store discount Transport links Work from home
Schedule:

Flexitime Monday to Friday
Work Location: Hybrid remote in Port Talbot SA13 3HG

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Job Detail

  • Job Id
    JD3463778
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Port Talbot, WLS, GB, United Kingdom
  • Education
    Not mentioned