Overview
We are seeking a highly organised and proactive Personal Assistant to support our Director in a dynamic, multi-business environment. The ideal candidate will possess strong administrative skills, the ability to manage multiple tasks efficiently, and a high degree of discretion. This role is crucial in ensuring the smooth operation of the Director's daily activities, spanning several companies, and requires a professional with excellent communication skills and meticulous attention to detail.
This is an exciting opportunity for someone who thrives in a fast-paced environment and is eager to contribute to the growth of multiple ventures while directly supporting senior management.
Key Responsibilities
Executive Support:Provide comprehensive administrative support to the Director, including managing schedules, appointments, and travel arrangements across multiple businesses.
Administrative & Clerical Duties:Handle data entry tasks accurately, manage office organisation, and ensure all records, files, and correspondence are maintained effectively.
Financial Assistance:Support with financial management using QuickBooks, including invoicing, expense tracking, and basic reporting.
Project Coordination:Assist with the preparation of reports, grant applications, and presentations using Google Suite applications (Docs, Sheets, Slides).
Communication & Liaison:Act as a first point of contact, exhibiting excellent phone etiquette when interacting with clients, vendors, staff, and stakeholders.
Operational & Personal Support:Support clerical tasks as required, coordinate errands, and assist with personal administration to enable the Director to focus on strategic priorities.
Confidentiality:Handle all business and personal matters with the utmost discretion in line with the attached Non-Disclosure Agreement.
Skills & Experience Required
Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
Proficient in office administration with strong organisational skills.
Experience in data entry with excellent attention to detail.
Familiarity with QuickBooks for financial tasks (preferred).
Proficiency in Google Suite (Docs, Sheets, Slides) for document creation and management.
Excellent communication skills, both written and verbal, with a professional phone manner.
Ability to multitask, prioritize workload, and work independently in a fast-paced environment.
High level of discretion and integrity when handling sensitive information.
Full UK driving license and willingness to travel occasionally.
Personal Attributes
Trustworthy and dependable with a high degree of professionalism.
Positive, proactive, and solution-oriented.
Adaptable and resourceful in managing changing priorities.
Keen eye for detail and a strong commitment to excellence.
Benefits
Competitive salary and potential for progression.
Involvement in exciting and diverse business ventures.
Flexible working arrangements where possible.
Opportunity to work directly with senior leadership and gain broad business exposure.
Confidentiality
Due to the nature of the role, the successful candidate must sign a Confidentiality and Non-Disclosure Agreement (NDA) as part of their employment contract. This ensures the protection of sensitive business and personal information across all associated companies.
Job Types: Full-time, Permanent
Pay: 24,420.00-36,000.00 per year
Additional pay:
Commission pay
Performance bonus
Benefits:
Casual dress
Company events
Discounted or free food
Employee discount
Employee mentoring programme
Financial planning services
Free parking
On-site parking
Store discount
Transport links
Work from home
Schedule:
Flexitime
Monday to Friday
Work Location: Hybrid remote in Port Talbot SA13 3HG
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