Job Description

About the Role


We're looking for a highly motivated person with great communication skills to support our Executive Team as their Personal Assistant. You will be responsible for day-to-day diary management and appointment organisation. As PA, you will also manage communications to our employees through social media, magazines and email.


This is a permanent opportunity working 38 hours per week, Monday to Thursday 8am - 5pm and Friday 8am - 12 pm.


Salary is starting from 28,500 per annum, dependent on experience.


Key Responsibilities


Diary Management


Diary management for the Executive Team, Chair and Vice Chair Setting appointments and prompting arrangements Booking travel and accommodation, arranging visas and preparing travel itineraries Supporting meetings by ensuring meeting rooms and catering are organised Issuing invitations to events, collating RSVPs and arranging catering where appropriate Organising staff briefings Responsible for the Garvald facility, ensuring meeting rooms, reception area and kitchen area are maintained to a high standard
Communications


Updating and sharing information on 'screens' in staff communal areas Management of employee Facebook group, 'The Hive' Creating and collating information to produce staff magazine, 'The Yarn'
Additional


Development, issue and collation of employee surveys Organising annual Pensioners Lunch in Elgin and Hawick Other ad hoc tasks as required by the Executive Team
About You


Competent in Microsoft packages, especially PowerPoint and Outlook Confident communicator with people of all levels, written and verbal Incredibly organised with an eye for detail Self-starter with the ability to handle ambiguity, work in a fast-paced environment, meet tight deadlines, manage multiple projects simultaneously and adjust as circumstances change Passion for social media and content creation Experience supporting operations to an executive level
About Us


Founded in 1797, Johnstons of Elgin is an innovative, luxury clothing brand celebrating 225 years of experience in working with the world's finest fibres. Across three centuries, our family-owned company has carefully sources cashmere and fine woollen fibres from around the world, applying the latest technology and highest quality craft expertise in our very own vertical Scottish mills. Employing over 1,000 staff, our valued employees and communities are at the heart of everything we do, producing unique, high-quality designs that are made to last. Our brand is focused on sustainability, working with natural, renewable, and biodegradable fibres and we are committed to maintaining a minimal environmental footprint.


Johnstons of Elgin is proud to be an equal opportunity employer wholeheartedly supporting the principles of equality and diversity to build an inclusive workforce. Our aim is to embed diversity and inclusion in everything we do to create an environment where our employees feel safe to be their whole authentic self without having to downplay or change parts of their identity. We celebrate diversity in all its forms, which goes beyond those characteristics protected by law to include everything that makes us unique, from our backgrounds and experiences to our personalities and ways of thinking.


We endeavour to provide reasonable accommodations for individuals with disabilities and encourage any candidate who requires assistance to contact us at hr@johnstonsofelgin.com.


Don't meet every requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single requirement or qualification. At Johnstons of Elgin, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you are excited about this role but think your experience doesn't align perfectly with the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.


Please note all applicants must be able to provide evidence of their right to remain and take up paid employment in country job is based.


Closing date - Friday 20th June 2025