Job Description

Personal Assistant - Irving Grounds Maintenance

Location:

Lockerbie, Scotland

Employment Type:

Part-Time

Salary:

Competitive, based on experience

About Us:

We are a well-established and growing grounds maintenance company based in Lockerbie, Dumfries and Galloway, providing high-quality services to both commercial and residential clients. Our work covers everything from landscaping and seasonal upkeep. As we continue to grow, we're looking for a proactive and highly organised

Personal Assistant

to support the owner and help streamline day-to-day operations.

The Role:

As a Personal Assistant, you will play a vital role in ensuring the smooth running of our business by supporting the owner with a variety of administrative, organisational, and communication tasks.

Key Responsibilities:

Manage diaries, appointments, and scheduling for the company director Handle incoming communications including phone calls, emails, and correspondence Organise meetings, take minutes, and follow up on actions Assist with HR administration, timesheets, and staff coordination Support with invoicing, basic bookkeeping, and supplier/client communications Maintain accurate records, files, and office systems Liaise with clients and contractors professionally and efficiently Help coordinate logistics for jobs and projects

What We're Looking For:

Proven experience as a Personal Assistant or similar administrative role Excellent organisational and multitasking skills Strong written and verbal communication Proficient in Microsoft Office and general IT systems Trustworthy, dependable, and discreet Knowledge of the grounds maintenance or construction sector is a bonus but not essential A driver's licence is advantageous

What We Offer:

A supportive and friendly working environment Competitive salary and holiday entitlement Varied and interesting work across a dynamic business 12 Month contract initially with the hope to making the right person permanent
Job Types: Part-time, Temp to perm
Contract length: 12 months

Pay: From 12.50 per hour

Expected hours: 20 per week

Benefits:

Company pension
Schedule:

Monday to Friday
Work Location: In person

Expected start date: 14/07/2025