Job Description

Details

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Reference number

414310
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Salary

36,964 - 42,244
Starting salary is 36,964 with the maximum salary on this


scale being 42,244 subject to future COPFS pay awards. All


payments are pro rata for part-time staff.
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Higher Executive Officer
D###

Contract type

Permanent###

Business area

Workforce Planning Group###

Type of role

Analytical


Project Delivery###

Working pattern

Full-time###

Number of jobs available

2

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Crown Office, Edinburgh




Office attendance will be required for the initial two weeks


weeks for training and development. Attendance will be


required 3 days a week thereafter or as and when required.




Home working and flexible working opportunities are available


under our Agile working policy on agreement with Line


Manager

About the job

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Job summary

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About the Role:

Our Portfolio Management Office (PMO) is seeking talented Analysts to join our dynamic team. As an integral part of our independent corporate change governance group, you will play a crucial role in prioritizing, directing, and supporting transformational change projects and processes within COPFS.

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Why Join Us?

As a PMO Analyst, you will be at the forefront of our portfolio management efforts, providing accurate and comprehensive analysis throughout the entire lifecycle of our projects. Your insights and recommendations will empower our Executive and Senior Management teams to make informed decisions that drive success.

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Additional Information:

If you would be interested to learn more about this role, please see our application pack on our website for further job details, salary information and assessment guidance.

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Job description

This role is situated in our Portfolio Management Office (PMO)

which acts as an independent corporate change governance

group that will prioritise, direct and support all current and

future COPFS transformational change projects and

processes.



As one of our PMO Analysts, you will be responsible for

providing accurate and comprehensive analysis on our

Portfolio projects throughout the end-to-end project's

lifecycles.



SCOPE OF THE ROLE



o Provide exception reporting, support compliance and

monitor progress of the Portfolio, including portfolio

variation management.

o Provide analysis findings and recommendations to the

Executive and Senior Management the information to

enable key decision making in regard to the portfolio

o Maintaining schedules and plans, financial monitoring,

supporting wider PMO decisions, maintaining risks,

actions and issues, dependency and resource

management as well as documentation and

communication



ROLE SPECIFIC DUTIES



o Undertake root cause and effect problem analysis,

identify potential solutions to resolve, collaborating with

others working on the project and wider teams to

achieve goals.

o Conduct data gathering and analysis and provide

summarised reports

o Document outputs appropriately to enable clear

stakeholder understanding.

o Develop, maintain and co-ordinate the production of

management dashboards/reports to support

governance and ensuring a consistent approach to

reporting.

o Provide a strategic overview of all Programmes and

Projects by collating, analysing and evaluating data,

reporting any areas of concern to relevant Senior

Management.

o Evaluate and implement process improvements to

enable more effective delivery.

o Support Senior Management in championing and

embedding standard practices across the organisation.

o Compile and provide monthly Benefits reporting and

assess benefits management across the Portfolio to

identify gaps, overlaps and conflicts and eliminate

double counting.

o Program/Project Status Reporting: metrics & narrative

status reporting, variances & trend analysis. Includes

generation of reports following predefined frameworks

as well as preparation of custom reports as per project

needs Adoption & implementation of best practices and

standard PMO processes.



Please note these are not exhaustive lists and other

duties may be required as appropriate to the role.

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Person specification

This role will generally suit applicants who have previously worked in a PMO setting and enjoy working with a diverse range of

colleagues from different professions and backgrounds, including criminal justice partners. You will be analysing data across a

range of projects in our portfolio and must be comfortable working remotely across different business areas.

Applicants who are knowledgeable or have experience in implementing dashboards and automating data to make insights easily

accessible would be beneficial.



ESSENTIAL CRITERIA



Please note the competencies referred to in this pack form the key essential criteria for the role. You will also be required to

demonstrate:



o Experience of delivering analytical products within a Portfolio Management Office (PMO) setting.

o Knowledge or experience of utilising a range of analytical techniques (qualitative or quantitative).

o Exemplary communication skills and the ability to explain complex information to a variety of stakeholders, including nonspecialists.

o Analytical and investigative skills showcasing the ability to articulate and solve complex problems.

o Report writing and presentation skills focussing on attention to detail and data accuracy.

o Ability to present research and data visually and in a compelling way

o Adaptable working style to balance competing demands, taking accountability for their actions

Benefits

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Alongside your salary of 36,964, Crown Office and Procurator Fiscal Service contributes 10,708 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
We offer an excellent range of benefits which include:

+ 25 days paid holiday + 11.5 public and privilege holidays (rising to 30 days paid holiday after 4 years). + Generous Civil Service Pension employer contribution, on average over 28.97% of your pay
+ Flexible working hours and family friendly approach to work.
+ Cycle to Work Scheme and Season Ticket Loans.
+ Employee Wellbeing Support with Mental Health First Aiders and access to an Employee Assistance Programme.

Things you need to know

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Selection process details

Please see our application pack on our website for full details.



Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
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Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : Jon Millar Email : jon.millar@copfs.gov.uk
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Recruitment team

Email : recruitment@copfs.gov.uk ###

Further information

Please see our application pack on our website for full details.


https://www.copfs.gov.uk/about-copfs/careers/