Job Description

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of 2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.





Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values -

Trust, Respect, Unity, and Empowerment

.

About The Role:

Overview:

The Procurement Coordinator role will provide essential support to the Procurement Transformation Team and Heads of Category Management. This role is critical in enabling strategic delivery by managing day-to-day administrative tasks, data coordination, supplier onboarding and reporting preparation. This role sits within a fastpaced environment and requires someone highly organized, proactive and able to multitask effectively.

Key tasks & Responsibilities:

Manage the procurement inbox, triaging and escalating emails as needed


Handle routine supplier and internal queries, maintaining a log of FAQs and common resolutions


Support internal comms (e.g. updates, change notices etc.)


Manage onboarding queries e.g. documentation checks, Coupa intake form, unblock/close vendor requests


Liaise with requesters and suppliers to chase missing information


Coordinate transition of information from onboarding to relevant function


Support data preparation for dashboards, transformation trackers and presentation decks


Help with upload and validation tasks across Coupa, Power BI and SharePoint


Maintain SharePoint document libraries and control versions


Support Coupa implementation/adoption and feedback process


Maintain action logs and follow up on outstanding items


Track policy or process exceptions and ensure documentation is complete


Support meeting scheduling, decks and minutes for transformation meetings


Keep the Procurement Hub updated with PSL, relevant process documentation,



templates, FAQ and other necessary information


Organise Procurement drop-in sessions, training invites and webinar logistics


Help issue and collate responses from internal surveys


Support production of slide decks and update templates used across the function

Core expectations

Work with the Performance Manager and Compliance Manager to extract key procurement metrics and distribute monthly data packs for each Head of Category, tailored to their area.


Keep track of data requests, reports issued and usage to ensure outputs are aligned with business need


Help category teams prepare stakeholder comms or QBR decks by inserting up-to-date statistics

Key Skills & Experiences

Necessary


Proven experience in an administrative or coordination role (preferably within procurement, sales or ops)


Strong organisational skills and attention to detail


Proficient in Microsoft Tools (PowerPoint, Word and Intermediate Level Excel)


Comfortable working with data and dashboards (understanding of Power BI would be a plus)


Ability to prioritise and manage multiple tasks simultaneously


Proactive and Solution focused


Excellent verbal and written communication skills.


High level of integrity and dependability.


Proactive, detail-oriented and solution focused


Critical thinking and problem-solving skills


Ability to build sustainable and productive relationships with suppliers and key stakeholders.


Resourceful with a willingness to learn.





Desirable


Some understanding of procurement processes, supplier management and contracts an advantage


Experience using Systems such as Coupa or Dynamics


Experience working in the FM Procurement.


Experience working in a procurement environment or supporting change projects.

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.




We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.