Job Description

Job Role: Production Administrative Assistant
Location: Borehamwood
Salary: 25,000 - 28,000
Contract Type: Full-time, Permanent
Overview:
We are looking for a Production Administrative Assistant to join our team producing bespoke systems. You'll be involved in numerous aspects for a thriving, well established manufacturing business who is a leader in their field. This is an excellent opportunity to build your skills within a specialist manufacturing environment.
Key Responsibilities:

• Working alongside the person responsible for purchasing, production and customer aftercare
• Administration utilising company software management system - SAP Business One
• Managing and maintaining supplier relationships
• Monitoring and negotiating purchase prices and managing any increases
• Buying components required for specific customer orders
• Preparing paperwork for shipping overseas including to the EU

Production:

• Creating production orders for stocked items or customer vehicle 'fit work'
• Checking open orders daily and making sure goods are despatched on time
• Electronically allocating stock to the correct warehouses to ensure delivery
• Ensuring all paperwork is scanned and saved onto SAP
• Updating and maintaining the production schedule and ensuring production paperwork is with the relevant engineers
• Producing weekly Production Meeting minutes and circulating to the team
• Receipting goods from production to generate the final product for despatch
• Finalising and closing off production orders
• Updating SAP with the correct parts for bills of materials within production orders

Aftercare:

• Raising service calls with customers for repairs and service work
• Providing customers with quotations for repairs and providing progress updates
• Coordinating with third-parties or subcontractors to carry out repairs
• Scheduling appointments with customers to bring vehicles in for inspection and repair
• Advising customers of any changes to repair costs once work has begun
• Arrange collection of vehicles once work is complete
• Take payment where required before releasing vehicle

Experience & Skills:

• Self-starter, good at prioritising workload
• Strong administrative and project management background
• Able to identify priorities and deliver tasks on time
• Can build and maintain good customer and supplier relationships (internal/external)
• Exceptional communication skills, cheerful personality and team player
• Customer centric, providing exceptional service whilst managing expectations
• Commercial acumen and strong negotiator
• Confident and organised with a methodical approach
• Demonstrable IT skills, Microsoft Word, Excel, PowerPoint, Outlook, Web, Supplier Portals, etc.
• SAP Business One experience would be advantageous
• Located within an hour commute of the Elstree premises

How to Apply:
For more information on the role, or an informal discussion regarding opportunities we have available, please contact Charley McCleave on 07801 984734 or .
Why work with Proactive?
Proactive Global is an industry leading, specialist engineering recruitment agency focused on the automation, manufacturing and robotics sectors. We offer specialist recruitment services to a niche customer base, vetting that our clients offer the best opportunities for your career. Proactive encourages and promotes equality and diversity within the workforce. We act with honesty, integrity and impartiality, ensuring your application is considered on its own merits and without bias.
When registering with Proactive you will have the opportunity to apply for some of the most interesting, specialist, opportunities in the marketplace, with the biggest companies in the sector. Follow us on Linkedin and Facebook for industry news and download our app for live notifications about newly listed vacancies. We look forward to helping you find your next role!
Proactive Global is committed to equality in the workplace and is an equal opportunity employer.
Proactive Global is acting as an Employment Business in relation to this vacancy.

Skills Required