Job Description

Production & Project Coordinator - Newcastle (UK)

Mandylights is a global creative lighting and production design company with studios in the UK and Australia. We deliver

immersive light artworks, large-scale installations, brand activations, and touring productions

for audiences around the world.

We're seeking a

Production & Project Coordinator

to join our Newcastle team. This is a full-time role at the heart of our operations--coordinating people, resources, schedules, and budgets to ensure our projects are delivered at the highest standard. While primarily office-based, some onsite work will be required.

What you'll do

Coordinate crewing and allocate full-time, casual, and contract staff to projects Approve timesheets and support workload/leave planning with HR and the Head of Delivery Assist with recruitment--including advertising roles, interviewing, and onboarding administration Prepare and review production schedules, plans, budgets, and forecasts Book and manage resources such as equipment, freight, vehicles, contractors, hotels, and flights Coordinate project plans--timelines, milestones, deliverables--and track progress Generate reports on budgets, crew time, profit/loss, and budget vs actuals Maintain project documentation including contracts, quotes, permits, and client communications Act as a key point of contact for selected projects, ensuring clear communication with clients and stakeholders Work closely with the Australia-based Production Coordinator to balance workload and share resources Support workplace health & safety documentation (including project SWMS)

About you

You'll be a great fit if you:

Are proficient with

Mac OS

and online scheduling/reporting/project management software Have excellent organisational skills and the ability to juggle multiple priorities Are proactive, self-motivated, and able to work independently Communicate clearly and confidently--both written and verbal Have experience in entertainment production (live events, theatre, etc.)

or

have recently completed a related tertiary course Can travel domestically and internationally, with a clean criminal record Have knowledge of, or willingness to learn, workplace health & safety practices

Why join Mandylights?

Work on

world-class creative projects

that push the boundaries of lighting and visual design Collaborate with a talented team across the UK and Australia Be part of a supportive and dynamic studio environment where creativity and delivery go hand in hand
Job Type: Full-time

Pay: 28,000.00-32,000.00 per year

Benefits:

Company pension Free parking On-site parking Sick pay
Work authorisation:

United Kingdom (required)
Willingness to travel:

25% (preferred)
Work Location: In person