Job Description

Graphic Warehouse (our trading name) is a fast-paced, growing large-format print and signage company based in North Lanarkshire. We're known for our quality, reliability, and no-nonsense approach to delivering for our clients. With new premises and expanding operations, we're looking for someone sharp, organised, and proactive to join our production team.

As

Production Planning & Logistics Administrator

, you'll be the key link between suppliers, stock, production staff, and couriers--keeping everything flowing smoothly behind the scenes. You'll report directly to the Operations Manager and support the day-to-day running of production by managing stock, booking dispatches, keeping documentation organised, and helping plan workloads using our scheduling tools.

Key Responsibilities

Stock Management:

Monitor stock levels, place orders, and manage consignment stock.

Supplier Liaison:

Track incoming orders, resolve delivery issues, and reconcile invoices.

Courier & Dispatch Coordination:

Book courier pickups and ensure timely dispatch of jobs.

Job Bag Organisation:

File and manage production instruction sheets to keep production clear and accurate.

Resource Planning:

Work with production staff to plan workloads using scheduling tools and calculators.

Payment List Management:

Compile and organise the end-of-month supplier payment list.

Task Oversight:

Ensure daily and weekly default tasks are completed by assigned team members.

What We're Looking For

We're not hung up on specific experience -- we're looking for someone smart, organised, and eager to learn. If you're the kind of person who spots when things aren't right, enjoys solving problems, and thrives on keeping things running smoothly, we want to hear from you.

You'll need:

A sharp eye for detail and good common sense Strong organisational skills and the ability to juggle tasks A willingness to learn our systems and take ownership of your role Confidence communicating with suppliers, couriers, and colleagues Solid IT literacy (Excel, cloud tools, email, etc.)

Why Join Us?

Be part of a growing company where your input genuinely matters Work in a supportive, no-nonsense environment Opportunity to develop and grow as the business expands
Job Type: Full-time

Pay: 26,200.00-28,000.00 per year

Benefits:

Free parking On-site parking
Schedule:

Day shift Monday to Friday No weekends
Application question(s):

How many years of experience do you have?
Work Location: In person

Application deadline: 10/08/2025
Reference ID: OPSADMIN
Expected start date: 25/08/2025