Job Description

The Royal Institute of International Affairs is an independent policy institute based in London. Our mission is to help build a secure, sustainable, prosperous, and just world through improvement in international relations.


The Programme Coordinator will play a key role in supporting an exciting schedule of activities and outputs by providing coordination across events, publications, research projects and proposals.


The successful candidate will be instrumental in supporting the Europe, Russia and Americas department, and will work closely with colleagues across a range of research programmes (US and North America; Latin America; UK in the World; and, Europe and Russia).





We are recruiting two Programme Coordinators: one permanent position and one 6-month fixed-term contract.



We are an equal opportunity employer; we value diversity and do not discriminate on the basis of protected characteristics. We encourage applications from all backgrounds. If there is anything we can do to improve your experience or support you, please get in touch at HR@Chathamhouse.org.

Principal Responsibilities

Reporting to the Head of Research Operations (Europe, Russia and Americas Department), you will:

Delivery

Deliver on administrative processes, including but not limited to the general maintenance of office systems, files and records; administration of CRM database and maintaining data in compliance with Chatham House and external processes; support the administration of Associate Fellowships and Consultancies as necessary; maintenance and upkeep of submission logs; accurate financial record keeping. Publications and communications: assist in the coordination and production of research publications and maintain records; collate outputs for newsletters and other communication materials; promote programme outputs, including publications, digital outputs and events; collate outputs and key messages for communication and dissemination, support with managing social media channels; assist in maintaining website pages remain current and accurate. Coordinate and support the delivery of events, including coordinating attendance, travel and accommodation (where necessary), room bookings, and provide other logistical support as needed.

People

Collaborate with colleagues, funders and partners to ensure effective coordination and communication of plans, progress, and outcomes. Ensure timely internal communications on activities and news amongst staff, consultants, Associate Fellows and key stakeholders. Build positive relationships with colleagues and create a positive working culture, ensuring good practice is shared and embodying the institute's high-quality standards. Adhere to the Institute's and any contractual requirements in relation to the administration and delivery of tasks. Provide direct support to the Head of Research Operations and Programme Managers.

Strategy

Support programme and institute-wide initiatives to improve efficiencies and effectiveness of activities. Identify and share opportunities for improved efficiencies and processes. Contribute to the delivery of Chatham House's EDI strategy.
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Requirements

Essential Skills and Experience

Outstanding administration, coordination and organisational skills. Excellent attention to detail and able to work under tight timeframes whilst balancing various tasks. Excellent written and verbal communication skills. Experience in coordinating and delivering high-quality events, including events in person, online and hybrid. Experience in writing copy for different audiences and purposes, including social media channels and promotion materials. A collaborative approach, able to form positive working relationships with people at all levels, internally and externally. Good IT skills and familiarity with Office 365 suite (inc. MS Teams, Word and Outlook). Good command of Excel.

Desirable

Experience working with databases/CRM software. Experience with budgeting and budget handling. Experience working in a similar organisation. Good general knowledge of global affairs and international relations.

Benefits

Benefits include approximately 37 days annual leave (including public holidays and Chatham House closure days), pension salary exchange, employee assistance programme, parental leave, flexible working and other benefits designed to suit your lifestyle. All of this, in a professional, engaging and intellectually stimulating environment.

Salary:

32,500 per year.

Contracts:

One full-time, Permanent position One full-time, 6 month Fixed-term contract

Location:

St James's Square, London. Chatham House operates a hybrid working environment, with staff expected to attend our stunning building typically two days a week.

Closing Date:

Monday 1 September 2025, 23:59 BST.

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