Job Description

Programme Management Office Administrator

Location:

Gloucester

Salary:

Competitive + benefits + potential share options

About the Company

Our client is a pioneering organisation in the cleantech space, developing innovative solutions that have the potential to transform the future of energy.

Programme Management Office Administrator role:

We're seeking a highly organised and proactive

Programme Management Office (PMO) professional

to support the successful delivery of a variety of technical and commercial projects.


As their Programme Management Office Administrator, you will play a vital role in ensuring clear project tracking, documentation, and coordination across multiple workstreams. This is a hands-on position with excellent scope for growth, working closely with engineering, operations, and commercial teams to strengthen systems and processes as the business scales.

Key Responsibilities

Project Coordination:

Support the scheduling and execution of cross-functional projects, with a focus on engineering development timelines.

Project Planning:

Build and maintain project and programme plans, assisting project managers to keep delivery on track.

Tracking & Reporting:

Maintain schedules, dashboards, and reports to monitor progress, identify risks, and support weekly/monthly cycles.

Documentation & Governance:

Manage key project documents (e.g., action logs, meeting notes, risk registers, Gantt charts) with consistency and version control.

Risk & Issue Management:

Track risks and issues, follow up on mitigation actions, and escalate concerns where appropriate.

Team Coordination:

Liaise with technical and non-technical teams to support resource planning and ensure milestones are communicated clearly.

Process Improvement:

Contribute to the development of PMO tools and processes to enhance visibility, accountability, and efficiency.

Grant & Funding Support:

Assist with reporting to public sector or grant funders in collaboration with programme and business development teams.

Programme Manager Administrator requirements

Essential:

Proven experience in a project support or PMO role, ideally within engineering, cleantech, or technology R&D environments. Strong organisational skills with excellent attention to detail. Proficiency with project management tools such as Asana, Monday.com, or similar. Excellent written and verbal communication skills. Proactive, self-motivated, and comfortable supporting multiple stakeholders in a fast-paced environment.

Desirable:

Exposure to agile or hybrid delivery methodologies. Familiarity with innovation grants or publicly funded R&D projects. Experience submitting progress reports to grant funders. Prince2, PMP, or similar certification. A genuine interest in clean energy, sustainability, or climate solutions.

Benefits

Flexible working hours (8 hours between 7am-7pm, Monday to Friday, with flexibility on request). Private health insurance. Access to company e-bikes for commuting or leisure. Free on-site parking. 33 days holiday (including bank holidays). Your birthday off as an additional day of leave. Share option scheme. * Significant opportunity to grow your career in project management.