Job Description

Project Administrator | \xc2\xa325,000 | Monday - Friday | 9:00 - 5:00

We are seeking a skilled Project Administrator to provide comprehensive support to our Project Manager in delivering multiple exciting projects across the UK and Middle East. If you thrive in a fast-paced environment, possess exceptional organisational skills, and have a passion for making things happen, then this opportunity is tailor-made for you!

Key Responsibilities:

• Capture meeting notes and assist the Project Manager in following up on action items to ensure seamless project execution.
• Organise domestic and international travel and accommodation arrangements, ensuring smooth logistics for our team.
• Conduct research to support specific project requirements, providing valuable insights and contributing to project success.
• Assist with logistics arrangements, liaising with suppliers, tracking shipping timelines, and promptly reporting any delays to keep projects on track.
• Process quotes and orders, ensuring accuracy and timely delivery of project materials and resources.
• Support in the preparation and tracking of project schedules, maintaining visibility and accountability for project milestones.
• Liaise closely with the Operations team, HR, and suppliers, fostering effective communication and collaboration to achieve project goals.
• Provide support with IT queries, ensuring smooth operations and resolving issues promptly to minimise disruptions.
• Sort expenses and reconcile credit card purchases, keeping meticulous records and maintaining financial accuracy.
• Manage invoices for UK and Middle East Operations, ensuring timely processing and maintaining financial integrity.
• Assist the Project Manager with ad hoc duties to ensure the smooth functioning of daily operations.

Qualities and Skills Required:

• Proficiency in MS Office Suite, with excellent computer skills to effectively manage project documentation and communication.
• Outstanding interpersonal and communication skills, allowing you to collaborate seamlessly with colleagues at all levels.
• Superb organisational skills, enabling you to juggle multiple tasks and prioritise effectively.
• Problem-solving prowess, initiative, and a proactive approach to overcome challenges and ensure project success.
• Ability to work independently, meet strict deadlines, and stay motivated even in a fast-paced environment.
• Keen attention to detail and accuracy in documentation, maintaining high standards of quality in all tasks.
• A team player with a can-do attitude, fostering a positive and collaborative work environment.
• While project experience is desirable, we are also open to candidates who are eager to learn, as comprehensive training will be provided.

If you are interested please send across your updated CV and one of our consultants will be in touch to discuss the role in more depth.

Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.

Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can\'t provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region\'s premier employers. To search for all of our live jobs please visit us at macildowie.com.

Macildowie