Job Description

Project Coordinator (Permanent)

Abbey Group Services is recruiting for an experienced Office Manager & Bookkeeper to join our well-respected and established team based in Shrivenham, close to Swindon. We are now recognized as the leading contractor in the area with an excellent order book and client base. Consistently achieving growth of 20 - 30% year on year, we are a forward-thinking business with extensive growth plans. We typically operate within a 100-mile radius of our office. Work covers multiple disciplines, including pharmaceutical, manufacturing, residential, and commercial sites. These vary from 10,000 to circa 500,000.

We are a high-energy, fast-paced office where no two days are the same. Our team thrives on momentum, efficiency, and adaptability--every hour counts, and we make them matter. This is not a place for complacency; we move quickly, stay focused, and expect the same from everyone who joins us. If you're looking for a dynamic environment where you'll be challenged daily and your contributions truly make an impact, you'll fit right in.

What you get:

Salary 25k per annum (before tax and other deductions)

30 days holiday (including Bank holidays)

Excellent pension scheme

Long service benefits

Working hours 8am - 5pm Monday to Friday

Further development opportunities

Autonomy and trust to run your part of the operation

A central, respected role in a growing business

Key Responsibilities:

Working closely & supporting multiple Project Managers

Raising quotations and variations for Clients

Scheduling engineers

Invoicing

Checking and approving time sheets ready for payroll

Liaising with Engineers, Subcontractors and Suppliers

Onboarding of subcontractors

Sourcing materials

Dealing with supplier deliveries

Take incoming calls

Deal with general emails & queries

Printing and archiving

General administration & various Ad-Hoc tasks

Ideal Candidate:

Full ownership of all key duties assigned

Competent in MS Word, Excel, Teams and Outlook

Able to meet deadlines

Able to work to Company Policies and Procedures

Process Driven

Excellent telephone manner

Able to multi-task and prioritize

Keen to learn new systems and develop new skills

At least 3 years of experience in a fast-paced environment

Attention to detail

A "get it done" mindset - proactive, efficient, and resourceful

Proactive thinking & thinking outside of the box

Problem solver

The ideal candidate should have a desire to take on responsibility and be comfortable making decisions from the outset. A very strong communicator, well organised, very comfortable with IT and thrive under pressure. You must have a strong attention to detail and be able to meet deadlines. Being process driven and a can-do attitude is essential. You should be passionate about your work with a flexible and positive attitude.

Experience in construction or trade industry is desirable.

Please send your CV to

Job Types: Full-time, Permanent

Pay: 25,000.00 per year

Benefits:

Company events Company pension Free parking On-site parking
Work Location: In person