Job Description

Brindisa, now in its 38th year, has grown to become the UK's leading importer of the finest Spanish foods. We search for, select and sell delicious Spanish foods through our Brindisa shops and website, and via wholesale to businesses throughout the UK. We devote our time to Spain and its produce because we love the food and are passionate about sharing it with others.

Our core values are what we live by: they shape the Brindisa culture and define its character. Put simply this is what it's all about... love of food, integrity, knowledge of Spain, innovation. We take pleasure in our work and celebrating our successes together.

The Role

Reporting to the IT Manager, the Project Coordinator / Administrator will play a pivotal role in managing internal projects, supporting teams, and ensuring company-wide alignment. You'll be responsible for maintaining project systems, tracking progress, and enabling staff to work efficiently across departments such as Sales, Operations, Logistics, Finance, Purchasing, and Retail.

This is an excellent opportunity for someone with a strong administrative background, excellent organisational skills, and solid experience coordinating projects in a multi-team environment. You'll play a hands-on role in aligning people, processes, and systems; you'll use Monday.com as the central platform to plan, monitor, and improve the way teams work together.

Key Responsibilities

Oversee and coordinate internal projects and initiatives across all departments Advanced (Enterprise) user of Monday.com, including dashboards, automations, and integrations Develop and maintain detailed project boards and task trackers in Monday.com Monitor progress and timelines; identify and escalate delays or issues Act as the first point of contact for project queries and system support Collaborate closely with the IT Manager to improve digital workflows and system usage Provide training and guidance to team members using Monday.com Work with department heads to define project scopes, timelines, and priorities Monitor team workload and task progress; flag delays Produce regular project reports, task summaries, and performance updates for leadership Help document internal processes and ensure SOPs are kept up to date Assist with resource planning and task prioritisation across teams Support the rollout of IT tools and tech-driven improvements in daily operations

What We're Looking For

Essentials

5+ years' experience in project coordination, administrative support, or operational roles Strong working knowledge of Monday.com or similar project/task management systems Excellent organisation, time management, and attention to detail Proactive and solution-oriented mindset; thrives in fast-paced, evolving environments Strong interpersonal skills with the ability to liaise across departments Comfortable working independently and managing multiple priorities

Desirable

Familiarity with digital project methodologies (Agile, Kanban, etc.) Project management certification (e.g. PRINCE2, CAPM, PMP) Experience in food distribution, wholesale, or related fields
Job Type: Full-time

Pay: 33,000.00-38,000.00 per year

Opportunity for hybrid working after successful completion of probationary period

Due to the amount of applicants, only successful applicants will be contacted

Job Types: Full-time, Permanent

Pay: 33,000.00-38,000.00 per year

Benefits:

Bereavement leave Company events Company pension Cycle to work scheme Employee discount Health & wellbeing programme Life insurance Paid volunteer time Sick pay Work from home
Schedule:

Monday to Friday
Application question(s):

Do you have expertise setting up and managing advanced Monday.com workflows? Do you have a track record of coordinating cross-functional projects involving multiple departments?
Work Location: In person