Job Description

Project Administrator - Compliance & Project Support

Full-Time | Bicester | Competitive Salary + Benefits

We're a trusted specialist in

kitchen extraction, ventilation, and fire damper compliance

, supporting national brands and multi-site operators across the UK in both private and public sector. Our focus is on delivering quality, safety, and reliability and we're proud to play a key role in keeping commercial environments safe and compliant.

As we continue to grow, we're looking for a

Project Administrator

to join our project delivery team. This is a hands-on, coordination-focused role where you'll be helping to ensure our services run smoothly from scheduling jobs and preparing materials to maintaining accurate records across multiple systems.

What You'll Be Doing:

Scheduling

: Booking works with customer sites and coordinating engineers' schedules

System & Portal Management

: Updating customer compliance portals and using our in-house service platform

Compliance Admin

: Maintaining spreadsheets, producing reports, and tracking project activity

Quote Support

: Assisting in the preparation and submission of quotes for planned and remedial works

Materials & Logistics

: Ordering and prepping materials for delivery or collection (some manual handling)

General Admin

: Supporting tasks relating to stock, fleet, and HR documentation

What We're Looking For:

Solid organisational skills and attention to detail Strong communication skills and a proactive, problem-solving approach Confidence using spreadsheets and learning internal systems Team player with a sense of accountability and reliability Comfortable working in a fast-moving environment with shifting priorities Experience in a service, facilities, or compliance-based environment (desirable but not essential)

What We Offer:

Competitive salary

23 days annual leave

, plus 8 bank holidays 3 days allocated for company closure between Christmas and New Year*

1 Wellbeing Day

(your birthday off - paid*)

Statutory pension contribution

Cash Plan

- covering everyday health costs (e.g. dental, optical)

Employee Assistance Programme (EAP)

- 24/7 support

Free on-site parking

If you're looking for a varied role where you can make a real difference in a growing team, we'd love to hear from you.

Apply now and be part of a company that values respect, dignity and professionalism.

Job Type: Full-time

Benefits:

Company pension Employee discount Health & wellbeing programme On-site parking
Schedule:

Day shift Monday to Friday
Language:

English (preferred)
Work Location: In person

Reference ID: Project Administrator