Job Description

Oakray has been providing buildings support to local authorities, social landlords, NHS trusts and private sector clients for over 40 years. Founded in 1979, we have a proven track record of delivering successful mechanical, electrical and security services and solutions to our commercial and domestic clients, with whom we have developed longstanding partnerships.

Job Summary

To act as the first point of contact within the Projects team and to assist with the smooth running of the department.

Main Responsibilities

To act as the first point of contact within the Projects team for all admin-based duties/enquiries. Raising jobs specific to the nature, CAT. A, B, C, D & carrying out all tasks relevant to each category. Raising & issuing sub-contractor orders & purchase orders. Creating quotes & variations as requested by Projects Management Team. To assist with compiling the operations & maintenance manuals. To collate construction phase plans for all projects that are to be compliant with CDM 2015 regulations and create all site sign in documents, signage, toolbox talk folders and anything else relative to that project. Allocation of workstream to a team of operatives. Checking of timesheets and tracking system. To keep all electronic project folders up to date with latest information i.e. RAMS, instructions, email correspondence, variations, toolbox talks, O&M information as requested by supervisors/managers. Checking & approving sub-contractor and supplier invoices, dealing with any queries that may arise. Building finance reports on completion of each job to track incoming and outgoing costs. Accessing client systems/portals to upload documents specific to job/client. Keeping the job tracker sheet updated with the latest information such as new jobs, contract uplifts, new purchase orders received etc. Checking of engineers/site paperwork to ensure the information is correct and chasing engineers for missing paperwork. Producing client RFI'S and tech subs as requested by managers/supervisors. Monitoring stationary stock and ordering as and when required. Dealing with any petty cash/expense/mileage claim forms, checking all information is correct and issuing to payroll. Assisting with setting up new clients and raising new sites. Assisting with the setting up of new sub-contractors/suppliers. To assist with RLO (Resident liaison officer) duties as and when required, attending site visits/meetings. To ensure that all work is completed to the required company standards. To assist the contract managers/supervisors with any day-to-day administration tasks. To carry out any other reasonable duties as required.

Person Specification

The Ideal Candidate will

Have the ability to plan and prioritise, resolve issues and meet targets and deadlines Strong written and spoken communication skills Have financial awareness and understanding of value for money / good negotiation skills Be a good team player but also be confident working alone Have a positive and flexible approach to work Be meticulous Hard working Have great attention to detail Have the ability to implement new administration processes within the department

Working For Us

We aim at all times to recruit the person who is most suited to the job. Recruitment will be solely on the basis of the applicant's abilities and individual merit as measured against the criteria for the job. Qualifications, skills and experience will be assessed at the level that is relevant to the job.

We will ensure that our shortlisting, interviewing and selection procedures avoid discrimination in any way, including on grounds of age, disability, gender, marital status or civil partnership, race, nationality or ethnic origins, religion or belief or sexual orientation.

21 days holiday increasing by 1 day every 2 years' service up to a maximum of 25 days, plus statutory days Pension scheme - Auto enrolment Employee Assistance Programme Life insurance Employee Referral Scheme Staff Discounts 3-month probationary period Monday to Friday, either 37.5 or 40 hours per week, with a 1-hour unpaid lunch break We are an equal opportunities employer

You will be part of a friendly and busy team.

You will receive excellent training and support in this role and there will be plenty of scope to improve and enhance your current abilities. In addition, as the company continues to grow there are plenty of opportunities for career progression and advancement. Oakray is a company that recognises individual talent, encourages professional development and rewards success.

If you believe that you have the talent, energy and spirit and are eager to learn, then we want to hear from you!

Job Types: Full-time, Permanent

Pay: From 28,860.00 per year

Benefits:

Company pension Employee discount Health & wellbeing programme On-site parking
Work Location: In person