Job Description

Job Summary

We are seeking a detail-oriented and proactive Administrative Assistant to support the Portfolio Landlord in various administrative tasks. The ideal candidate will possess strong organisational skills and have a background in office administration. This role is essential for ensuring the smooth operation of our daily activities and providing excellent support to the Portfolio Landlord

Duties

Answer phone calls with professionalism, providing information and directing inquiries as necessary. Deal with all tenant enquiries Perform data entry tasks accurately and efficiently, maintaining up-to-date records. Assist with clerical duties, including filing, photocopying, and scanning tenancy documents. Reporting and managing maintenance, advertising properties, carrying out inspections and Inventories. Prepare reports and presentations using Microsoft Office/Excel and Google Workspace applications. Support financial tasks through landlord software systems including invoicing and expense tracking. Organise meetings, including scheduling appointments and preparing meeting materials. Maintain an organised filing system for both physical and digital documents.

Skills

Proven property office experience with a strong understanding of administrative processes. Proficient computer skills, particularly in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets). Experience with QuickBooks is advantageous but not essential. Training will be provided. Excellent phone etiquette with strong communication skills. Exceptional organisational skills with the ability to manage multiple tasks effectively whilst working individually. Accurate typing skills with attention to detail for data entry tasks. Previous clerical experience is preferred but not mandatory. This role is suitable If you possess the required skills and are eager to contribute to our team's success, we encourage you to apply.
Job Type: Part-time

Pay: 14.00 per hour

Expected hours: 8 - 16 per week

Benefits:

Flexitime
Work Location: In person