Job Description

Role Overview

We are seeking a proactive and highly organised Property Manager to manage a portfolio of residential properties across Dundee and Angus. The role involves full property and tenancy management, including conducting property viewings, coordinating maintenance, ensuring compliance with Scottish legislation, and managing financial administration such as processing and uploading invoices. A full UK driving licence and access to your own vehicle are essential due to travel requirements.

Key Responsibilities

Property & Tenancy Management

Manage a portfolio of residential rental properties in accordance with Scottish legislation Act as the main point of contact for landlords and tenants Conduct regular property inspections and follow up on any issues Manage tenant queries, complaints, and dispute resolution in line with the Letting Agent Code of Practice

Viewings & Lettings Support

Carry out property viewings with prospective tenants Provide accurate information regarding properties and tenancy terms Liaise with landlords and the lettings team to support efficient re-letting Provide viewing feedback and assist in minimising void periods

Maintenance & Contractor Management

Arrange, instruct, and oversee property repairs and maintenance Obtain and assess contractor quotes where required Ensure works meet Repairing Standard requirements Monitor job progress and confirm completion to an acceptable standard

Financial & Invoice Processing

Process, review, and upload contractor and supplier invoices Match invoices to completed works and approved quotations Accurately allocate costs to the correct property and landlord account Liaise with contractors regarding invoice discrepancies

Compliance & Legal (Scotland)

Ensure properties comply with Scottish housing legislation, including: Repairing Standard & Tolerable Standard Gas Safety, Electrical Safety (EICR), and PAT testing Legionella risk assessments EPC requirements
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Maintain accurate compliance records and documentation Assist landlords in meeting their statutory obligations

Administration & Reporting

Maintain accurate property, tenancy, and compliance records Upload and manage documentation within property management systems Prepare reports for landlords on maintenance, compliance, and property performance

Skills & Experience Required

Previous experience in residential property management or a similar role Strong administrative and organisational skills Experience handling property-related finances and invoice processing Excellent communication and customer service skills Ability to manage a varied workload across multiple properties High attention to detail and a proactive approach

Essential Requirements

Full UK driving licence Access to own car (mileage reimbursed where applicable) Willingness to travel across Dundee and Angus for inspections and viewings

Desirable (but not essential)

Knowledge of the Housing (Scotland) Acts and Letting Agent Code of Practice ARLA / CIH qualification or working towards Experience using property management software

What We Offer

Supportive and professional working environment Training and development opportunities Allocated parking for office
Job Type: Full-time

Pay: From 22,000.00 per year

Benefits:

Free parking
Experience:

Property management: 2 years (preferred)
Licence/Certification:

Driving Licence (required)
Work Location: In person