Job Description

ID 3003

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The Welsh Government operates name-free recruitment. The recruiting panel will not see personal information such as a candidate's name and address during the sifting process. This policy is in line with our commitment to end bias and promote equality and diversity.

Vacancy details

Vacancy title
Public Appointments Officer - Welsh Essential


Closing date
01/09/2025, 16:00


Advertising basis
Permanent
Actual starting salary
29,657
Salary range or pay band
EO 29,657 to 33,748
Allowances
No
Work pattern
Full time (applications are welcome from people who work part time, as part of a job share or who work full time)
Group
Corporate Services and Inspectorates
Directorate
HR Planning & Delivery
Branch
Public Appointments
Location (s)
Pan Wales
Pan Wales' means that the location in which the vacancy can be based is flexible, subject to the needs of the business. A list of the Welsh Government's offices can be found on www.gov.wales/welsh-government-offices. Please note it may not always be possible to accommodate a preference for a specific office location.
Purpose of post
As a Public Appointments Officer, you'll support the delivery of high-profile Ministerial appointment campaigns to public bodies across Wales. This is a fantastic opportunity to work at the centre of public life in Wales, gaining exposure to recruitment processes, governance, and stakeholder engagement.


You'll play a key role in ensuring campaigns run smoothly, fairly, and in line with the Governance Code on Public Appointments. You'll work closely with internal teams and external stakeholders, developing your skills in project coordination, data analysis, communications, and using digital systems to help attract and appoint the right people to important roles.



Key tasks
Your day-to-day will include:

Supporting the end-to-end delivery of public appointment campaigns, from initial planning through to final appointment, working at pace and adapting to evolving timelines. Liaising with colleagues and external stakeholders, including partnership teams, to coordinate campaign logistics and maintain positive relationships. Using the Welsh Government's online recruitment system to set up, manage, and close campaigns. Maintaining accurate records, including tracking appointments and reappointments. Preparing and updating forward-look reports for Ministers, highlighting potential vacancies over the next 12 months. Producing and analysing data to contribute to management information for senior managers and Ministers. Helping to place job adverts by liaising with the Welsh Government's media buying agency to obtain quotes and coordinate advertising. Providing excellent administrative support to the team and responding to queries from applicants and departments. Supporting senior managers with drafting work, as needed.

What we're looking for

We're keen to hear from people who:

Organised and detail-focused - have excellent organisation skills and the ability to deliver a high standard of work when dealing with competing deadlines. Recognising when to escalate issues to Senior management when appropriate. Flexible and resilient - are able to adapt quickly to changing demands and work under pressure when needed. Good communicators - can write clearly and speak confidently with a range of people, including senior stakeholders. IT systems - are comfortable using a range of Microsoft applications and on-line platforms to complete tasks. Analysing data - are able to analyse data and produce clear summaries or reports. Team players - enjoy supporting colleagues and working collaboratively in a small, high-impact team. Eager to learn - are interested in recruitment, governance, or working in the public sector, and want to develop their skills. Good written skills - ability to draft letters, reports and other briefing materials. Experience in recruitment, HR, or public sector work is helpful, but not essential - we value enthusiasm, reliability, and a willingness to get stuck in.

Development opportunities
The post holder will have the opportunity to work on a key Ministerial priority and work with a broad range of internal and external stakeholders from senior officials and Ministers to Public Bodies and Health Boards/Trusts across Wales.
Other vacancy related information
The sub-team and the wider team are located across Wales and conduct most business virtually. Face to face meetings take place a few times a year for team development purposes and/or for particularly complex work and the post holder will be required to attend in person.


A reserve list may be held for this opportunity. Any candidate who is successful in being offered a reserve status, will remain on the reserve list for 12 months


A scenario test on Delivering at Pace will be assessed at interview stage and Candidates will receive the scenario 30 minutes prior to the interview to prepare. More information will be provided in the invitations to that stage.


Welsh language skills are essential for this role. At interview stage one question will be asked in the opposing language preference, this will be 'Working Together'.



Vetting level
Basic
Number of posts
1
Contact point for further information regarding the post
Joanne Smith and Lowri Weatherburn - publicappointments@gov.wales